Senior Administrative Professional Needed for CEO Support

Há 4 dias

Buenos Aires, Brasil beBeeAdministrative Tempo inteiro US$60.000 - US$80.000
Executive and Personal Assistant Opportunity

This position requires an exceptional individual to provide administrative support to a senior executive. The role involves managing calendars, scheduling meetings, and ensuring seamless execution of tasks.

Responsibilities:
  • Coordinate travel arrangements, itineraries, and logistics for domestic and international trips.
  • Screen and prioritize emails, messages, and requests for the senior executive.
  • Prepare documents, presentations, and briefing materials ahead of meetings.
  • Take notes during key meetings and ensure timely follow-ups on action items.
  • Anticipate the needs of the senior executive and proactively resolve scheduling conflicts or gaps.
  • Support in organizing off-site meetings, company-wide events, and executive leadership sessions.
  • Assist with personal tasks as needed, maintaining a high level of trust and discretion.
  • Oversee household operations and logistics for multiple properties, handling all maintenance and operational matters.
  • Execute complex and detailed travel arrangements, including preparing itineraries and compiling necessary documents.
  • Handle expense reporting, invoice processing and other financial matters.
Requirements:
  • 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
  • Bachelor's degree in Business Administration, Accounting (or related field of study), or equivalent experience.
  • Exceptional English communication skills, both written and verbal, are imperative.
  • Proven experience managing complex calendars and logistics across time zones.
  • Highly organized, detail-oriented, and able to multitask efficiently.
  • Demonstrated ability to handle confidential information with discretion.
  • Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams.
  • Comfortable working independently in a fully remote, fast-paced environment.
  • Must be sharp, polished, professional and resourceful.
  • Impeccable diligence and attention to detail is required.
  • Must be flexible, nimble and adaptable to frequent changes to schedules/priorities.
  • Financial analysis skills, including maintaining financial matters, budgets and expenses, required.
  • Strong organizational, time-management and problem-solving skills, including planning, project management, troubleshooting and task facilitation.
  • Must be proactive with a strong work ethic and high energy level.
  • Ability to multitask and complete all projects within designated timeframes.
  • Evening/weekend "on call" availability required.

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