Executive Administrative Partner
2 semanas atrás
We are seeking an experienced Executive Administrative Partner to support our C-Suite executives in ensuring alignment on priorities and deliverables, while ensuring the smooth execution of day-to-day administrative operations.
About the RoleThe successful candidate will be a force multiplier, anticipating needs and identifying potential problems before they arise, enabling executives and other team members to do more with their time. In addition to being organized and analytical, the ideal candidate will possess strong business judgment and excellent communication skills.
Responsibilities- Manage multiple executive schedules, identifying friction points, conflicts, and opportunities to improve time management
- Collaborate across the Office Operations, IT, Legal, Finance, Employee Experience, and other enablement functions to execute organizational priorities, support client visits and key on-sites, and suggest and implement process improvements
- Work both independently and interdependently, navigating shifting priorities as needed
- Support executive initiatives and goals by tracking progress, coordinating logistics, corresponding with stakeholders, and unblocking areas of ambiguity
- Create travel arrangements, itineraries, and monthly expense reports
- Become a trusted member of the team and advisor to your executive, handling confidential information with care and discretion
- Identify the need beneath the ask – anticipate issues, understand priorities, and align expectations with your executive on a regular basis
- Bachelor's Degree in Executive Secretariat, Business Administration, or related field
- 4 years of experience in executive administrative support, supporting C-Level executives
- Fluent English and Portuguese skills, including written, verbal, and presentation
- Proficiency with G-Suite (including Google Calendars) and Office 365 software
- Proactive, helpful, can-do attitude
- Ability to function well in a fast-paced environment
As a member of our team, you will have the opportunity to work with cutting-edge technologies, partner with global and relevant brands, and enjoy a collaborative team and learning ecosystem. We offer flexible hours and autonomy, career development plans, and international travel opportunities.
We are committed to building an inclusive team that represents a variety of backgrounds, perspectives, beliefs, and experiences. We provide equal employment opportunities to all employees and applicants, regardless of race, color, religion, gender identity, sexual orientation, national origin, age, or disability.
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