Executive Administrative Partner
4 semanas atrás
Job Title: Executive Administrative Partner
About the Role:
We are seeking an experienced Executive Administrative Partner to support our C-Suite executives in ensuring alignment on priorities and deliverables, while ensuring the smooth execution of day-to-day administrative operations.
Key Responsibilities:
- Manage multiple executive schedules, identifying friction points, conflicts, and opportunities to improve time management
- Collaborate across the Office Operations, IT, Legal, Finance, Employee Experience, and other enablement functions to execute organizational priorities, support client visits and key on-sites, and suggest and implement process improvements
- Work both independently and interdependently and navigate shifting priorities as needed
- Support your Executive's initiatives and goals by tracking progress, coordinating logistics, corresponding with stakeholders, and unblocking areas of ambiguity
- Create travel arrangements, itineraries, and monthly expense reports
- Become a trusted member of the team and advisor to your executive, handling confidential information with care and discretion
- Identify the need beneath the ask – anticipate issues, understand priorities, and align expectations with your Executive on a regular basis
Requirements:
- Bachelor Degree in Executive Secretariat, Business Administration or related field;
- 4 years with executive administrative experience, supporting C-Levels;
- Fluent English and Portuguese skills - including written, verbal, and presentation;
- Proficiency with G-Suite (including Google Calendars) and Office 365 software.
- Proactive, helpful, can-do attitude. You get a kick out of taking care of things the right way the first time.
- Feel comfortable managing multiple priorities and ambiguity.
- Exceptional organizational skills. You are one of those people who says, "I'll take care of it" and everybody knows that you will.
- Ability to function well in a fast-paced environment.
- Bonus points for experience managing events or booking logistics associated with travel.
About Us:
WillowTree is an award-winning digital product agency driven by innovation and grounded in strategy and user-centered design. We create long-term partnerships with the world's leading brands to build and design digital flagship products crucial to our clients' business needs.
Why Join Us:
- Flexible hours and autonomy
- Work with cutting-edge technologies
- Partner with global and relevant brands in the market
- Collaborative team and learning ecosystem
- Career development plan & growth
- International travel opportunities (optional)
Benefits:
- Health and dental plan
- Life insurance
- Monthly voucher for meals, culture, education, health and mobility
- Child care assistance and more
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