Executive Administrative Partner

4 semanas atrás


São Paulo, São Paulo, Brasil WillowTree Tempo inteiro

Job Title: Executive Administrative Partner

About the Role:

We are seeking an experienced Executive Administrative Partner to support our C-Suite executives in ensuring alignment on priorities and deliverables, while ensuring the smooth execution of day-to-day administrative operations.

Key Responsibilities:

  • Manage multiple executive schedules, identifying friction points, conflicts, and opportunities to improve time management
  • Collaborate across the Office Operations, IT, Legal, Finance, Employee Experience, and other enablement functions to execute organizational priorities, support client visits and key on-sites, and suggest and implement process improvements
  • Work both independently and interdependently and navigate shifting priorities as needed
  • Support your Executive's initiatives and goals by tracking progress, coordinating logistics, corresponding with stakeholders, and unblocking areas of ambiguity
  • Create travel arrangements, itineraries, and monthly expense reports
  • Become a trusted member of the team and advisor to your executive, handling confidential information with care and discretion
  • Identify the need beneath the ask – anticipate issues, understand priorities, and align expectations with your Executive on a regular basis

Requirements:

  • Bachelor Degree in Executive Secretariat, Business Administration or related field;
  • 4 years with executive administrative experience, supporting C-Levels;
  • Fluent English and Portuguese skills - including written, verbal, and presentation;
  • Proficiency with G-Suite (including Google Calendars) and Office 365 software.
  • Proactive, helpful, can-do attitude. You get a kick out of taking care of things the right way the first time.
  • Feel comfortable managing multiple priorities and ambiguity.
  • Exceptional organizational skills. You are one of those people who says, "I'll take care of it" and everybody knows that you will.
  • Ability to function well in a fast-paced environment.
  • Bonus points for experience managing events or booking logistics associated with travel.

About Us:

WillowTree is an award-winning digital product agency driven by innovation and grounded in strategy and user-centered design. We create long-term partnerships with the world's leading brands to build and design digital flagship products crucial to our clients' business needs.

Why Join Us:

  • Flexible hours and autonomy
  • Work with cutting-edge technologies
  • Partner with global and relevant brands in the market
  • Collaborative team and learning ecosystem
  • Career development plan & growth
  • International travel opportunities (optional)

Benefits:

  • Health and dental plan
  • Life insurance
  • Monthly voucher for meals, culture, education, health and mobility
  • Child care assistance and more


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