Strategic Administrative Partner
3 semanas atrás
Executive Assistant Opportunity
We are seeking an experienced and highly skilled executive assistant to provide comprehensive administrative and organizational support to senior leadership at InterSystems. The ideal candidate will be proactive, resourceful, and possess exceptional communication skills in both English and Portuguese.
Key Responsibilities:
- Executive Support:
- Manage and maintain senior executives' complex and dynamic calendars, scheduling meetings, appointments, and events in both languages.
- Coordinate high-level meetings, including preparing agendas, briefing materials, and following up on action items.
- Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication and timely follow-up.
- Screen and prioritize emails, phone calls, and other correspondence; draft responses as needed in both English and Portuguese.
- Prepare confidential reports, presentations, and documents for executive meetings.
- Travel & Logistics:
- Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
- Manage travel documents, visas, and vaccinations for international travel.
- Manage last-minute changes and emergencies related to travel logistics.
- Prepare weekly/monthly reports.
- Project Management:
- Assist in managing special projects, tracking progress, and ensuring timely completion of deliverables.
- Help prioritize tasks and manage deadlines for senior executives and associated teams.
- Collaborate with other departments on cross-functional initiatives.
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