Administrative Operations Coordinator

1 dia atrás

Fortaleza, Ceará, Brasil beBeeAdministration Tempo inteiro R$36.450 - R$63.200

Operations Administrator

We are looking for an Administrative Support Specialist to support our operations team with general administrative tasks and onboarding growth. If you are a well-organized, analytical person with exceptional communication and problem-solving skills, this role may be for you.

What You'll Focus On:

  • Support our US Operations Cities on growth deliverables and efficiencies in our day-to-day work and operations
  • Achieve process improvements through automation and standardization
  • Analyze data to create and prepare detailed reports for leadership that effectively communicate trends, patterns, and predictions using relevant data
  • Standardize our ways of working across markets to improve timeliness and execution on furnishings and move-outs
  • Perform audits and improve data metrics for guests and internal teams, as well as manage timely data collection to update productivity and achievements on projects
  • Unit/Building/Process information entry, ensuring all fields are accurately filled and clear for other teams
  • Collaborate with operational team members and organizational leaders to identify gaps and opportunities for process enhancements
  • Communicate with third-party vendors and companies if needed to support OPS/CX operations
  • Specific admin support related to onboarding and move-out of units for our US cities including:
  • Complete utility and telecommunication setups for new units with third-party companies (create online portals, set up payments, and input data into our internal system)
  • Complete Package Setups for new units (create online portals, set up payments, and input data into our internal system)
  • Cancel utility and telecommunication accounts for move-outs
  • Support the scheduling of furnishing and onboarding tasks and move-outs:
  • Communicate with third-party vendors and buildings to schedule pick-ups
  • Input data into our system related to properties
  • Track disposal and data related to move-outs
  • Support Central Operations, OPS local team, and finance/accounting with ad-hoc projects

What We're Looking For:

  • Degree from a top-tier university
  • Min. 1-2 years of experience in a similar role (administrative experience in residential or hospitality experience will be considered a plus)
  • Fluency in English
  • Proficiency in Microsoft Word, Excel (formulation, data entry, charts, pivot tables) and PowerPoint
  • Self-starter with a roll-up-your-sleeves mentality and high attention to detail
  • Entrepreneurial drive, adaptability, and focus on results
  • Strong quantitative and analytical skills
  • Strong organizational skills with the ability to manage multiple assignments
  • Excellent verbal and written communication skills
  • Ability to work independently and with speed

  • Financial Operations Coordinator

    Há 4 dias

    Fortaleza, Ceará, Brasil beBeeFinance Tempo inteiro R$55.200 - R$71.400

    Financial Operations CoordinatorAbout the Role:The Financial Operations Coordinator plays a vital role in managing financial transactions, ensuring timely and accurate payments and receipts.Main Responsibilities:Accounts Payable: Schedule payments with banks, making necessary system entries.Accounts Receivable: Issue invoices, boletos, and make system...

  • Fiscal Operations Specialist

    Há 3 horas

    Fortaleza, Ceará, Brasil beBeeTaxation Tempo inteiro R$28.000 - R$40.000

    Fiscal Operations CoordinatorMaintain accurate and up-to-date financial records while working closely with the team to ensure seamless operations.Key Responsibilities:Ensure timely completion of fiscal routines, encompassing ISS, Simples Nacional, and other critical tasks.Prepare and submit SPED and DCTF documents in compliance with regulatory...

  • Operational Coordinator

    Há 4 dias

    Fortaleza, Ceará, Brasil beBeeOperations Tempo inteiro R$27.000 - R$42.000

    Job Overview">We are seeking an experienced Operational Coordinator to join our team. In this role, you will be responsible for coordinating daily planning and activities to ensure seamless unit preparation, managing the move-in process to guarantee a smooth guest experience, and collaborating with internal and external teams to promptly resolve urgent...

  • Data coordinator foco em operacoes

    2 semanas atrás

    Fortaleza, Ceará, Brasil Netvagas Tempo inteiro

    Join to apply for the Data coordinator foco em operacoes role at Netvagas 4 days ago Be among the first 25 applicants Join to apply for the Data coordinator foco em operacoes role at Netvagas Estamos transformando o crédito no Brasil para melhorar a vida das pessoas de forma justa e segura com dinheiro mais barato quando elas precisarem.Somos uma...

  • Data coordinator foco em operacoes

    4 semanas atrás

    Fortaleza, Ceará, Brasil Netvagas Tempo inteiro

    Join to apply for the Data coordinator foco em operacoes role at Netvagas4 days ago Be among the first 25 applicantsJoin to apply for the Data coordinator foco em operacoes role at NetvagasEstamos transformando o crédito no Brasil para melhorar a vida das pessoas de forma justa e segura com dinheiro mais barato quando elas precisarem.Somos uma fintech de...

  • Senior Administrative Coordinator

    Há 2 dias

    Fortaleza, Ceará, Brasil beBeeSupport Tempo inteiro US$60.000 - US$80.000

    Administrative Support SpecialistWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our leadership team.Key Responsibilities:Calendar Management: Efficiently manage and optimize executive calendar scheduling, ensuring timely coordination of meetings across multiple time...

  • Remote Account Coordinator

    Há 5 dias

    Fortaleza, Ceará, Brasil beBeeAccountCoordinator Tempo inteiro R$43.000 - R$59.000

    A key role exists for an experienced coordinator who will provide day-to-day support to our client-facing teams and project management functions.Our ideal candidate has a strong track record of delivering high-quality results, demonstrating excellent communication and organizational skills, and a keen eye for detail.The successful applicant will have the...

  • Project Coordinator

    Há 3 dias

    Fortaleza, Ceará, Brasil beBeeProject Tempo inteiro R$45.000 - R$55.000

    Project Coordination SpecialistThe role of Project Coordination Specialist involves leading the planning, execution, and monitoring of medium to high-complexity projects. This includes ensuring timely delivery within scope and budget. The specialist will work closely with cross-functional teams and stakeholders to drive results through structured...

  • Administrative Support Specialist

    Há 4 dias

    Fortaleza, Ceará, Brasil beBeeAdministrative Tempo inteiro R$35.000 - R$55.000

    Administrative Support SpecialistThe ideal candidate will provide administrative support to our team, ensuring seamless day-to-day operations and contributing to the success of our organization. This role requires a strong background in communication and internet connectivity.Key Responsibilities:Prepare customer spreadsheets and maintain accurate online...

  • Digital Project Coordinator

    1 dia atrás

    Fortaleza, Ceará, Brasil beBeeProjectCoordinator Tempo inteiro R$18.000 - R$22.500

    About Us: We are a specialized eCommerce growth partner, helping brands from early-stage to multinationals achieve higher conversions and lasting growth through tailored digital experiences.What You'll Do:Key ResponsibilitiesCoordinate projects and priorities for senior executivesPrepare project status updates and materials for regular communication with...