Administrative Assistant

2 semanas atrás


São Paulo, São Paulo, Brasil The Lubrizol Corporation Tempo inteiro
Job Summary

We are seeking a highly skilled and organized Administrative Assistant to support the Director and managers of the area. The successful candidate will provide administrative support, plan and organize business meetings, create and distribute correspondence, and assist with major projects.

Key Responsibilities
  • Provide administrative support, including management of Outlook calendar and scheduling of travel arrangements
  • Plan and organize business meetings, e-meetings, teleconferences, and conferences
  • Create and distribute various correspondence, presentations, and reports
  • Support design of PowerPoint presentations, gather initial information, and propose a draft presentation
  • Responsible for publishing/owning SharePoint for organization charts and other documentation as required
  • Assist the Director in managing and monitoring plans, yearly objectives, and ongoing projects
  • Assist with major projects and other initiatives/key processes
  • Draft routine and project-related correspondence, documents, presentations, and reports
  • Process payment invoices through SAP
  • Create purchase requisitions, process service acceptances for POs through SAP, order office supplies
  • Support the coordination of internal and external events
  • Translate internal communication, ensure key players in the team are communicated accordingly, ensure connection with global admin teams
Requirements
  • Minimum three years of administrative and/or secretarial experience
  • Bachelor's degree
  • Fluency in English
  • Spanish desired
  • Strong computer skills – exceptional in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Preferred Qualifications
  • SAP experience
  • SharePoint experience
  • AI experience

We are an equal opportunities employer and welcome applications from diverse candidates. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.



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