Executive Assistant – Cehd

2 semanas atrás

Curitiba, Paraná, Brasil Iqtalent Tempo inteiro

About the Role

The American University of Iraq—Baghdad (AUIB) is seeking a highly skilled and experienced Executive Assistant to join the College of Education and Human Development (CEHD). As an American-style university, AUIB's CEHD works in partnership with Vanderbilt University's Peabody College of Education and Human Development to develop higher education for academic excellence and build a stronger educator workforce in the region.

Key Responsibilities

  • Serve as the senior staff member in the college overall, responsible for the smooth functioning of the Office of the Dean.
  • Liaise with community partners in support of internships, capstones, and outreach programs.
  • Work directly with college faculty, supporting college events.
  • Provide comprehensive administrative support to the Dean, including managing calendars, scheduling meetings, taking minutes, and preparing documents.
  • Act as the first point of contact for the Dean's office, handling correspondence and phone calls, ensuring effective communication with faculty, staff, students, and external stakeholders.
  • Work directly with the faculty outreach coordinator to establish partnerships, internships, and capstone relationships. Provide translations between English and Arabic as necessary.
  • Assist in organizing college events, including conferences, workshops, and faculty meetings. This involves coordination with various departments, managing logistics, and ensuring seamless execution.
  • Maintain and organize important documents and records for the college SharePoint document retrieval and archival system. Ensure confidentiality and accuracy in handling student records, faculty documents, and other sensitive information.
  • Assist in tracking the college's budget, processing invoices, and handling expense reports as per the university's financial policies.
  • Work closely with other administrative staff in the college and university to ensure cohesive team support and effective collaboration across units.
  • Take on special projects assigned by the Dean, which might involve writing reports, conducting research, or speaking on behalf of the Dean's office in committee settings.

Requirements

  • A minimum of a bachelor's degree in primary, secondary, or higher education (preferred), business administration, or a related field.
  • At least three years of experience in an administrative role, preferably in an academic setting.
  • Proficiency in the Microsoft Office Suite and familiarity with university management systems.
  • Ability to learn and use resource management systems or applications that are used at the university.
  • Ability to work independently and with others in a fast-paced environment.
  • Strong organizational and time management skills.
  • Demonstrated discretion in handling confidential information.

Application Requirements

  • Cover letter: This should detail how your skills and experience align with the specific requirements of the position you are applying for.
  • Resume/Curriculum Vitae: Please provide an up-to-date resume or CV.
  • Identification: A valid national ID or passport is required for the application process.

Shortlisted Candidates

  • If you are shortlisted for an interview, you will need to provide additional documentation:
  • Educational transcripts and certifications must be translated into English.
  • References: You must provide contact details for three references. These individuals should be those who have either worked with you or supervised your work.

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