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Executive Assistant – Cehd
Há 1 mês
About the Role
The American University of Iraq—Baghdad (AUIB) is seeking a highly skilled and experienced Executive Assistant to join the College of Education and Human Development (CEHD). As an American-style university, AUIB's CEHD works in partnership with Vanderbilt University's Peabody College of Education and Human Development to develop higher education for academic excellence and build a stronger educator workforce in the region.
Key Responsibilities
- Serve as the senior staff member in the college overall, responsible for the smooth functioning of the Office of the Dean.
- Liaise with community partners in support of internships, capstones, and outreach programs.
- Work directly with college faculty, supporting college events.
- Provide comprehensive administrative support to the Dean, including managing calendars, scheduling meetings, taking minutes, and preparing documents.
- Act as the first point of contact for the Dean's office, handling correspondence and phone calls, ensuring effective communication with faculty, staff, students, and external stakeholders.
- Work directly with the faculty outreach coordinator to establish partnerships, internships, and capstone relationships. Provide translations between English and Arabic as necessary.
- Assist in organizing college events, including conferences, workshops, and faculty meetings. This involves coordination with various departments, managing logistics, and ensuring seamless execution.
- Maintain and organize important documents and records for the college SharePoint document retrieval and archival system. Ensure confidentiality and accuracy in handling student records, faculty documents, and other sensitive information.
- Assist in tracking the college's budget, processing invoices, and handling expense reports as per the university's financial policies.
- Work closely with other administrative staff in the college and university to ensure cohesive team support and effective collaboration across units.
- Take on special projects assigned by the Dean, which might involve writing reports, conducting research, or speaking on behalf of the Dean's office in committee settings.
Requirements
- A minimum of a bachelor's degree in primary, secondary, or higher education (preferred), business administration, or a related field.
- At least three years of experience in an administrative role, preferably in an academic setting.
- Proficiency in the Microsoft Office Suite and familiarity with university management systems.
- Ability to learn and use resource management systems or applications that are used at the university.
- Ability to work independently and with others in a fast-paced environment.
- Strong organizational and time management skills.
- Demonstrated discretion in handling confidential information.
Application Requirements
- Cover letter: This should detail how your skills and experience align with the specific requirements of the position you are applying for.
- Resume/Curriculum Vitae: Please provide an up-to-date resume or CV.
- Identification: A valid national ID or passport is required for the application process.
Shortlisted Candidates
- If you are shortlisted for an interview, you will need to provide additional documentation:
- Educational transcripts and certifications must be translated into English.
- References: You must provide contact details for three references. These individuals should be those who have either worked with you or supervised your work.
