Subsea Document Management Specialist

Há 4 dias

Rio de Janeiro, Rio de Janeiro, Brasil beBeedocumentmanagement Tempo inteiro R$35.000 - R$55.000
About This Role

We are seeking an experienced Document Management Specialist to join our team and support large-scale subsea engineering projects. The ideal candidate will take ownership of document control processes, ensuring compliance with internal standards and client requirements.

This is not an administrative role—we need someone with proven expertise in document management systems, document lifecycle workflows, and quality assurance protocols, who can proactively support project teams and contribute to efficient project execution.

Duties
  • Implement and manage document control procedures aligned with company and client standards.
  • Maintain accurate records of incoming and outgoing documentation, including engineering deliverables, technical reports, and correspondence.
  • Ensure version control, document traceability, and appropriate metadata tagging across all project files.
  • Coordinate with engineering, procurement, project management, and external stakeholders to manage document workflows and approvals.
  • Monitor document deadlines and ensure timely distribution of critical information.
  • Conduct regular audits to verify compliance and data integrity.
  • Train team members on document control systems and best practices as required.
  • Interface with client document control systems, ensuring consistency and alignment.
  • Support preparation of project handovers, final documentation, and close-out packages.
Requirements
  • Proven experience as a document controller in the oil & gas or offshore engineering sector, ideally with exposure to subsea projects.
  • Strong understanding of document control standards, numbering systems, and ISO-based procedures.
  • Proficiency in document management platforms (e.g., SharePoint, Aconex, OpenText).
  • Strong communication skills in English.
  • Excellent attention to detail and organizational skills.
  • Ability to work independently and collaboratively in a fast-paced, technical environment.
  • Familiarity with engineering terminology and project documentation (e.g., drawings, MTOs, technical specs).

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