Records Management Specialist

Há 5 dias


Nossa Senhora do Socorro, Sergipe, Brasil Texas Department Of Aging & Disability Services Tempo inteiro
Job Summary

We are seeking a highly skilled Records Management Specialist to join our team at the Texas Department of Aging & Disability Services. As a key member of our Records Management Group, you will be responsible for designing, evaluating, and implementing our records and information management program.

Key Responsibilities
  • Provide Technical Assistance: Develop and maintain working relationships with program and administrative units to provide technical assistance on policies and procedures.
  • Manage Records: Scan, store, index, and classify records, and develop and maintain a comprehensive understanding of our case and administrative records classification.
  • Process Records Requests: Gather information to help identify records, provide properly identified records to entitled parties, and maintain working knowledge of our IMPACT system.
  • Maintain Records Disposition Log: Assist in ensuring timely entry of records tracking tools and enter and maintain accurate information in agency records request systems.
  • Adhere to Public Information Act: Receive open records requests, work with legal counsel and other employees to gather appropriate records, and determine cost estimates.
  • Advise Agency Employees: Provide information to agency employees as requested and refer additional questions to agency's Records Management Officer.
  • Develop and Implement Records Retention Schedule: Assist with developing, maintaining, and implementing the agency's records retention schedule and ensure records are released to external customers in conformance with the approved retention schedule.
  • Assist with Records Management Systems: Assist with setting up and utilizing records management systems and formulating filing systems.
  • Perform Related Work: Perform related work as assigned and promote and demonstrate appropriate respect for cultural diversity among coworkers and all work-related contacts.
Requirements
  • Knowledge of Records Management Theory and Practice: Knowledge of foundational records management theory and practice, including records management laws, regulations, rules, policies, and procedures.
  • Computer Skills: Skill in the use of a computer and applicable software, including Microsoft Suite and Adobe Acrobat.
  • Communication Skills: Ability to research, analyze, and evaluate data and information to formulate conclusions and communicate guidance verbally or in writing.
  • Problem-Solving Skills: Ability to apply standardized information management strategies and procedures to unusual and/or critical situations.


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