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Chief Billing Specialist
3 semanas atrás
Our organization is seeking a skilled Billing Administrator to prepare, track, and maintain invoices and backup documentation related to sponsored research projects.
Key Responsibilities
- Analyze research expenditures and labor distributions in financial systems to support federal reporting and internal decision-making.
- Prepare and process invoices for grants and contracts in alignment with sponsor billing terms.
- Track submitted invoices and coordinate with departments and sponsors on payment follow-up.
- Maintain a central repository of all invoice documentation to ensure audit readiness.
- Assist with gathering backup documentation for draws, invoices, and financial reports.
- Support monthly reconciliation of invoices against general ledger data.
- Help resolve discrepancies or missing information in coordination with the Financial Manager.
- Ensure accuracy and timeliness of data entry and document filing.
- Adhere to internal billing procedures and external sponsor requirements.
Required Skills and Qualifications
- Strong knowledge of federal regulations as it relates to invoicing and financial reporting.
- Understanding of grant and contract invoicing processes.
- Strong attention to detail and organizational skills.
- Basic understanding of billing and documentation requirements.
- Ability to manage multiple tasks and deadlines accurately.
- Excellent recordkeeping and file management skills.
- Proficient in Microsoft Excel and other documentation systems.
- Customer service orientation and ability to communicate professionally with stakeholders.
- Willingness to learn and follow established procedures and systems.
A bachelor's degree in Accounting, Finance, Public Administration, or a related field is required. 1–3 years of administrative, accounting, or billing experience in a research or university setting is preferred. Familiarity with research administration systems (e.g., Workday, Cayuse) is desirable. Experience working with financial documentation and databases is also preferred.
The ideal candidate will have a strong knowledge of federal regulations, excellent analytical and problem-solving skills, and the ability to work independently with minimal supervision. If you are a motivated and organized individual who is passionate about billing and financial operations, we encourage you to apply.
