Chief Financial Project Coordinator

Há 7 dias

Rio de Janeiro, Rio de Janeiro, Brasil beBeeFinancial Tempo inteiro R$60.000 - R$85.000
Billing and Financial Operations Specialist

This role is responsible for overseeing the preparation and submission of all financial draws and invoices for sponsored research projects, ensuring compliance with sponsor requirements and federal regulations.

The Billing and Financial Operations Specialist works under the supervision of the Sr. Director of Post Award and collaborates with post-award analysts, accountants, and departmental administrators to ensure timely and accurate sponsor billing.

Key Responsibilities:
  • Analyze research expenditures and labor distributions in enterprise systems to support federal reporting and internal decision-making.
  • Prepare and submit timely and accurate financial draws and invoices in accordance with sponsor and institutional requirements.
  • Reconcile invoice records against general ledger accounts monthly and ensure any discrepancies are corrected in coordination with the post-award team.
  • Assist post-award analysts with complex billing issues, funding adjustments, and documentation needs.
  • Generate monthly accounts receivable aging reports and analyze outstanding balances for follow-up.
  • Supervise and mentor junior staff, ensuring accurate recordkeeping and consistent processes.
  • Lead efforts to clean up aging receivables and resolve documentation gaps across the sponsored portfolio.
  • Maintain and manage the institution's central repository for all invoice backup documentation, ensuring audit-readiness.
Requirements:
  • Strong knowledge of federal Uniform Guidance (2 CFR 200) as it relates to invoicing and financial reporting.
  • Experience preparing federal financial draws and sponsor-specific invoicing.
  • Excellent attention to detail and financial reconciliation skills.
  • Knowledge of accounts receivable management and billing processes.
  • Ability to interpret award terms and conditions related to payment methods and billing schedules.
  • Strong leadership and communication skills with the ability to guide junior staff.
  • Proficiency in enterprise systems and strong Excel/database skills.
  • Ability to manage priorities and multiple deadlines with accuracy and accountability.

Minimum Requirements:

  • Bachelor's degree in Accounting, Finance, Public Administration, or a related field required.
  • 4–6 years of experience in research administration, grants billing, or accounts receivable management.
  • Supervisory or team lead experience preferred.
  • Familiarity with federal sponsor billing platforms and post-award financial systems desirable.
  • Certification in Research Administration (CRA) or Certified Federal Contracts Manager (CFCM) preferred but not required.

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