Executive Support Specialist

We are seeking a highly organized and proactive support professional to provide exceptional assistance to our senior executives.

The ideal candidate will be a detail-oriented individual with outstanding calendar management abilities, excellent communication skills, and the ability to respond swiftly and effectively to dynamic business needs.

This role plays a pivotal part in ensuring the seamless operation of the executive's office and contributes to the overall success of the organization.

• Calendar Management: Efficiently manage the executive's schedule, coordinating appointments, meetings, conferences, and travel arrangements.
• Prioritize conflicting demands, anticipate scheduling conflicts, and recommend solutions to optimize the executive's time.

• Communication: Act as a liaison between the executive and internal/external stakeholders, conveying messages and instructions with utmost professionalism.
• Craft and draft emails, memos, reports, and other communications on behalf of the executive.
• Display exceptional responsiveness by promptly attending to incoming communication, requests, and inquiries on behalf of the executive.
• Address urgent matters and manage last-minute changes to the executive's schedule with poise and adaptability.

• Administrative Support: Provide comprehensive administrative support, including managing correspondence, preparing presentations, and handling expense reports.
• Maintain an organized filing system, ensuring easy retrieval of documents and information.

• Travel Coordination: Arrange complex domestic and international travel logistics, including flights, accommodations, transportation, and itinerary planning.
• Ensure the executive's travel arrangements align with their preferences and business requirements.

• Event Coordination: Assist in organizing and coordinating events, meetings, and conferences, both internal and external.
• Collaborate with other team members to ensure the seamless execution of events.

• Confidentiality and Discretion: Handle sensitive and confidential information with utmost discretion and maintain a high level of confidentiality.

• Problem Solving: Quickly and proactively resolve issues and challenges that arise in the course of supporting the executive, demonstrating resourcefulness and good judgment.

Requirements:

• Bachelor's degree preferred or equivalent work experience.
• 1-2 years experience as a support professional supporting senior executives based in an English-speaking country.
• Previous experience working in a digitally focused organization, digital marketing preferred.
• Exceptional organizational skills and the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficient in using office software and tools, including calendar management applications.
• Strong problem-solving skills and the ability to work well under pressure.
• High degree of professionalism and the ability to interact with individuals at all levels.
• Strong interpersonal skills and the ability to work both independently and as part of a team.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Must type 50 words per minute or higher.

Our Selection Process Includes:

Excel knowledge and typing test.

We offer a competitive salary and benefits package based on ability level, including:

• Base salary DOE.
• Unlimited vacation policy.
• Monthly phone/internet and food stipend.
• Health insurance coverage.
• Professional Development Program.
• Remote work opportunity - must be based in a Latin America country.

Please submit your resume in English.