Support Assistant

Há 7 dias

Rio de Janeiro, Rio de Janeiro, Brasil DNV Tempo inteiro
Job Title: Support Assistant - Risk Management

DNV is seeking a proactive Support Assistant to join our fast-paced technical safety consultancy in Brazil. As part of our experienced and collaborative team, you will be immersed in challenging subjects and projects together with our technical team.

Key Responsibilities:
  • Ensure that work or duties performed are in accordance with instructions, guidelines, and quality requirements of the organization and the instructions of the line management.
  • Carry out finance administrative duties, such as invoicing and control of accounts receivable.
  • Support administrative activities, such as documentation control of risk management section projects.
  • Support in bidding processes and systems.
  • Supporting the Managers in market and sales support.
  • Responsible for Project's support documentation.
  • Actively support Project managers (PM) on the following activities: original set data in Internal tools, proposal/project progress weekly and monthly updates, prepare and/or check invoicing – interface with customers, invoice follow-up – interface with Project manager, call for invoice and drafted invoice check – interface with cost controller, responsible on monthly delivery – interface with PMs and Cost Controller.
  • Project Analysis, support on internal agreements, subcontractors hours control – cross check with project budget and Section provision, support on ART elaboration, support with comparison among expected and actual hours spent.
  • Maintain the confidentiality of Clients' business, processes, designs, developments, and documentation at all times.
Requirements:
  • University degree or under graduation.
  • Proficiency with Microsoft 365 tools – Excel, Word, PowerPoint, Teams, and digitalization mindset.
  • Previous experience of at least 2 years as Administrative Assistant, or similar.
  • Portuguese language speaking/writing proficiency is mandatory.
  • Advanced English skills required, written and verbal.
  • Broad awareness/understanding of general/best practice finance processing flow and steps, and familiarity with compliance and legal finance processes in Brazil.
Personal Qualities:
  • Focusing on delivering the result on time, ability to work within tight deadlines.
  • Excellent communication skills, verbal and in writing.
  • Ability to completely undertake activities with limited supervision.
  • Ability to work on a team effectively and efficiently, but also be able to show effectiveness when working individually.
  • Eager to learn and develop.
  • Demonstrated technical skills including: attention to detail, critical thinking, problem-solving, and time management skills.
  • Organised and logical, capability to follow-up on issues.

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