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Accounting Specialist, Accounts Payable

2 meses atrás

São Paulo, São Paulo, Brasil Illumina Tempo inteiro
About the Role

This is an exciting opportunity to join the accounts payable team at Illumina, a leading biotechnology company, in support of Latin America Financial Shared Services. As an ambitious professional, you will be responsible for processing invoices, managing vendor relationships, ensuring accurate and timely payments, and maintaining financial records.

Key Responsibilities
  • Process invoices in Quick Base and VIM with appropriate account coding and approvals
  • Ensure compliance with local regulatory requirements
  • Liaise with BPO's for payment processing
  • Support Audit requests both internally and externally
  • Identify areas for improvement and execute process and process documentation to support resolution
  • Manage small projects from conception to delivery in accordance with Illumina's policies and compliance
  • Support User Acceptance Testing (Key User) for software enhancements
  • Analyze invoice issues in multiple systems, working with Information Systems to determine root cause and resolution
  • Evaluate and determine required and accurate data on Vendor Master Data Records
  • Conduct 3-way and 2-way invoice match to PO experience
  • Research and resolve supplier disputes and issues
  • Collaborate with the purchasing team to resolve invoice-to-PO discrepancies
  • Reconcile Goods Receipts/Invoice Receipts
  • Provide excellent customer service to outside suppliers and internal business partners
  • Ensure timely and accurate processing of all accounts payable invoices
  • Comply with all internal controls to ensure accurate financial records
  • Adhere to contractual payment terms to ensure smooth operation of the business
  • Embody Illumina, Inc. values in dealing with both external and internal customers
  • Provide financial information if requested
Requirements
  • Effective communication (oral and written), bilingual, analytical, and problem-solving skills
  • Ability to demonstrate problem identification and resolution
  • Working knowledge of accounting principles - accrual experience helpful
  • 5 Years of accounts payable experience with heavy volume
  • Proficiency in Excel, and other similar desktop application including pivot tables, V-Lookups, and formulas
  • Strong customer service skills: ability to work in a team environment
  • Effective organizational and time management skills
  • Self-motivated; high bias for action and able to work independently
  • SAP/Vendor Invoice Management (or local system) experience preferred
  • Knowledge of local tax laws and regulations in LATAM countries would be an advantage
  • Ability to maintain strict confidentiality
Education
  • Bachelor's degree in accounting, finance, or related field