Office Administration and Business Travel Assistant

**About Eurasia Group** Eurasia Group is the world's leading global political risk research and consulting firm. By providing information and insight on how political developments move markets, we help clients anticipate and respond to instability and opportunities everywhere they invest or do business. Our expertise includes developed and developing countries in every region of the world, specific economic sectors, and the business and investment playing fields of the future. With our best-in-class advisory and consulting offerings and GZERO Media, the Eurasia Group umbrella provides the marketplace with a complete political risk solution. Headquartered in New York, we have offices in Washington, London, San Francisco, Brasilia, Sao Paulo, Singapore, and Tokyo, as well as on-the-ground experts and resources in more than a hundred countries. "Politics first” grounds our work: Politics is the lens through which we view the world, and we are committed to analysis that is free of political bias and the influence of private interests. **Position Overview**:Office Administration and Business Travel Assistant** This person will report to the International Business Operations Manager / Brazil Office Manager. In this role, the responsibilities include, but are not limited to, the following: **Administrative Responsibilities**: - The first point of contact for all visitors and callers to Eurasia Group’s office. - Provide **support for office operations** as needed, which includes managing the front desk when necessary; answering and transferring calls; greeting guests, escorting to conference rooms, and connecting them with members of the EG staff. - Maintain **office organization** by cleaning and organizing daily, checking office supply inventory weekly, and re-ordering supplies as needed. - Calendar, Travel, and Admin support Managing Directors for Latin America to carry out general administrative duties for the Executives (including **expense reconciliation**; updating and organizing filing; organizing meetings and videoconferences; confirming appointments and reservations if necessary). - Provide **support for Sao Paulo and Brasilia events**, including work anniversary celebrations, office happy hours, and operations to ensure efficiency and company policy compliance. - Maintain availability if needed outside of regular work hours; run errands outside of the office when necessary. - Collaborate with administrative professionals across EG offices, providing virtual support where needed - this may include providing temporary calendar and travel assistance for executives across the firm. - Back up for the Brazil International Business Operations Manager during PTO and provide calendar and travel support for the Managing Directors for Latin America Other duties as assigned by the International Business Operations Manager. **Travel Responsibilities**: - Create weekly reports and a Travel calendar to provide visibility for scheduled travels across the firm. - Assist with **visa and travel insurance** queries and preparations. All applicants must be eligible to work in Brazil and submit their resume in English. This is an in-office position. You must be able to work in our Sao Paulo office. - We strive to put politics first for our clients. This requires us to maintain a company culture that puts people first. We are committed to fostering an environment that is inclusive, empowering, and globally minded. We firmly believe that diversity in gender, race, ethnicity, sexual orientation, cultural background, religion, disability, and age brings ideas and perspectives to the table that make our analysis stronger for our clients and make our company a better place to work for our people. Our leadership team is committed to embedding diversity and inclusion into everything we do and how we lead._