
Office Administrative Assistant
Há 3 dias
At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a dedicated Office Administrative Assistant to join our team at our office located in **São Paulo, Brazil.**
In this role, you will play a pivotal role in our operations; from office administration to marketing support, you’ll collaborate closely with project managers, regional leaders, and our global support network.
Additional Responsibilities
- Greet and welcome visitors and guests.
- Monitor office and equipment supplies, ensuring seamless operations.
- Maintain kitchen, break-out areas, and conference rooms.
- Create and maintain databases, filing systems, logs, and reports.
- Support travel organization and expense management.
- Assist in writing contracts, invoices, and backup documentation.
- Participate in project meetings, document protocols, and track action items.
- Represent the company in client interactions.
- Exhibit fiscal responsibility in all tasks.
- Complete assigned project work accurately and on time.
- Organize office events as needed.
- Handle timesheets, expense reports, and general ordering.
- Process accrued hours data.
Come join our dynamic team that creates world-class designs for our clients, and propel your career to new horizons
Qualifications & Requirements:
- 3+ years of general business or administrative experience, preferably in an Engineering, Architectural, or Pharmaceutical setting.
- Proficiency with Adobe/Acrobat and Microsoft Office; Word, Excel, PowerPoint, Visio, and Outlook.
Preferred Qualifications
- Office administration and /or support experience.
- An Associate's Degree in Business or equivalent.
About Us:
IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.
Specialties
Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.
All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.
-
Administrative Assistant
Há 5 dias
São Paulo, São Paulo, Brasil Clínica Avançar Tempo inteiro R$3.000 - R$6.000 por anoCompany DescriptionWe suggest you enter details hereRole DescriptionThis is a full-time on-site role for an Administrative Assistant, located in São Paulo, SP. The Administrative Assistant will be responsible for daily administrative tasks including managing phone calls, scheduling appointments, organizing files, and supporting executive staff. This role...
-
Administrative Assistant
Há 4 dias
São Paulo, São Paulo, Brasil ZooZ Pets Tempo inteiro R$35.000 - R$45.000 por anoCompany DescriptionZooZ Pets designs a unique line of pet accessories and holds the official license for Snoopy products. The company manufactures a range of items from collars to other pet products, emphasizing quality and innovative designs. ZooZ Pets is dedicated to creating delightful and functional accessories for pets and their owners.Role...
-
Administrative Assistant
Há 5 dias
São Paulo, São Paulo, Brasil NDA (iGaming) Tempo inteiro R$35.000 - R$45.000 por anoWe are looking for a reliable and detail-oriented Administrative Assistant to support daily operations in the client's office in São Paulo. The ideal candidate is fluent in both Mandarin Chinese and Portuguese, with a clean and trustworthy background. This position plays a key role in communication, task coordination, and providing administrative support to...
-
Office Administrative Assistant
Há 4 dias
São Paulo, SP, Brasil IPS-Integrated Project Services Tempo inteiro**Job Description**: At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a dedicated Office Administrative Assistant to join our team at our...
-
Administrative Assistant
2 semanas atrás
Sao Paulo, Brasil Sabre Tempo inteiroJob Family: Administrative Support Sabre Corporation is a leading technology provider to the global travel and tourism industry. Headquartered in Southlake, Texas, USA, Sabre operates offices in approximately 60 countries around the world. At Sabre, we make travel happen. Positioned at the center of the business of travel, our platform connects people with...
-
Administrative Assistant
1 semana atrás
Sao Paulo, Brasil Sabre Tempo inteiroJob Family:Administrative SupportSabre Corporation is a leading technology provider to the global travel and tourism industry. Headquartered in Southlake, Texas, USA, Sabre operates offices in approximately 60 countries around the world. At Sabre, we make travel happen. Positioned at the center of the business of travel, our platform connects people with...
-
Administrative Assistant
Há 4 dias
São Paulo, São Paulo, Brasil TransPerfect Tempo inteiro R$40.000 - R$60.000 por anoThe Admin Assistant will be reporting to the Team Lead, Strategic Account Solutions and part of the TransPerfect Production team. The Administrative Assistant from Strategic Account Solutions assists with administrative duties and support for the global Strategic Account Solutions team. Responsibilities Complete administrative tasks including project...
-
Administrative Assistant
3 semanas atrás
São Paulo, São Paulo, Brasil Neo Negócios & Carreira Tempo inteiroVaga exclusiva para PCD**Nível**: Analista**Área**: Administração**Escolaridade**: Graduação - Administração - Completo**Tipo de contrato**: CLT**Jornada de trabalho**: Das 8h às 18h**Benefícios**: Assistência médica, Assistência odontológica, Vale transporte, Vale refeição, Participação nos lucros, Previdência privada**Responsabilidades e...
-
Medical Administrative Assistant
1 semana atrás
Sao Paulo, Brasil Jouyll Tempo inteiro**Sao Paulo**: **Brazil**: We are looking for a Medical administrative assistant to organize our medical facility’s functions. You will support day-to-day operations by performing administrative tasks and ensuring high quality customer service for our patients. As a Medical administrative assistant, you will perform various tasks on a daily basis. So,...
-
Medical Administrative Assistant
Há 6 dias
Sao Paulo, Brasil Jouyll Tempo inteiro**Sao Paulo**:**Brazil**:We are looking for a Medical administrative assistant to organize our medical facility’s functions.You will support day-to-day operations by performing administrative tasks and ensuring high quality customer service for our patients.As a Medical administrative assistant, you will perform various tasks on a daily basis.So, you...