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**Job Description Summary**: Job Overview:
**Responsibilities**:
Subcontractor and Internal Staff Documentation:
- Manage and organize agreements, certifications, and related documentation.
- Ensure compliance with all contractual requirements and maintain up-to-date documentation.
Employee Documentation:
- Monitor and verify that all employees have valid and current documentation, certifications, and licenses as required.
- Collaborate with HR to ensure compliance with company policies and industry regulations.
Equipment Calibration:
- Oversee the calibration schedule for engineering equipment and tools.
- Coordinate with vendors to ensure timely calibration services and maintain accurate calibration records.
Administrative Support:
- Provide general administrative support to the engineering team.
- Organizing trainings, preparing documentation, and maintaining accurate records.
Vendor Management:
- Work closely with vendors to procure necessary equipment and services.
- Manage vendor contracts and ensure compliance with contractual agreements.
Health and Safety Compliance:
- Collaborate with the Health and Safety team to ensure compliance with safety regulations.
- Maintain records related to safety training and certifications.
**Qualifications**:
- Proven experience in administrative roles, particularly in managing documentation and subcontractors.
- Strong organizational and time-management skills.
- Excellent communication skills and attention to detail.
- Ability to multitask and prioritize in a fast-paced environment.
- Experience of at least 4 years on documentation and subcontractor management
- Proven knowledge on Smartsheet tool.
- Proven knowledge on TESSEG tool.
- Proven knowledge on SAP ERP tool.
**Education and Experience**:
- High school diploma or equivalent; additional administrative certifications are a plus.
- Previous experience in supporting engineering or project teams is highly desirable.
**Languages**
- Fluent English
- Intermediary Spanish
- Fluent Portuguese
**Additional Information**:
**Relocation Assistance Provided**:No
