Executive Assistant

At Johnson & Johnson, the largest healthcare company in the world, we come together for one purpose: to transform the history of health in humanity.

Diversity & Inclusion are essential to continue building our history of pioneering and innovation, which has been impacting the health of more than 1 billion patients and consumers every day for more than 130 years. Regardless of your race, belief, sexual orientation, religion, or any other trait, YOU are welcome in all open positions at the largest healthcare company in the world.

When You Join Johnson & Johnson, Your Move Could Mean Our Next Breakthrough.

At Janssen, we’re creating a future where disease is a thing of the past. We’re the Pharmaceutical Companies of Johnson & Johnson, working tirelessly to make that future a reality for patients everywhere by fighting sickness with science, improving access with ingenuity, and healing hopelessness with heart. We focus on areas of medicine where we can make the biggest difference: Cardiovascular & Metabolism, Immunology, Infectious Diseases & Vaccines, Neuroscience, Oncology, and Pulmonary Hypertension.

We are Janssen.

Our mission drives us.

Our patients inspire us.

**EXECUTIVE ASSISTANT**

The Executive Assistant is responsible for providing comprehensive administrative support to Janssen Brazil Commercial Vice-President and Commercial Directors

**Responsibilities**:

- Complex calendar coordination, scheduling and arranging meetings with internal and external partners, managing vendors for meetings, complex domestic and international travel arrangements, open POs and closely partner with internal teams
- Must have the ability to make last-minute changes to calendar due to shifting priorities
- Will prepare expense reports to VP and Sr. Directors
- Will interact with various levels of management and must build strong relationships with EAs of other management team member
- Will support the governance of Commercial leadership team, organizing monthly meeting agenda and minutes
- Will be responsible for scheduling and coordinating team meetings and events (space, food, supplies, logistics) - both onsite and offsite - Will manage two administrative assistants, that support commercial team leadership, including operational support to payments, expense reports and travels

**Qualifications**
At Johnson & Johnson, the largest healthcare company in the world, we come together for one purpose: to transform the history of health in humanity.

Diversity & Inclusion are essential to continue building our history of pioneering and innovation, which has been impacting the health of more than 1 billion patients and consumers every day for more than 130 years. Regardless of your race, belief, sexual orientation, religion, or any other trait, YOU are welcome in all open positions at the largest healthcare company in the world.

When You Join Johnson & Johnson, Your Move Could Mean Our Next Breakthrough.

At Janssen, we’re creating a future where disease is a thing of the past. We’re the Pharmaceutical Companies of Johnson & Johnson, working tirelessly to make that future a reality for patients everywhere by fighting sickness with science, improving access with ingenuity, and healing hopelessness with heart. We focus on areas of medicine where we can make the biggest difference: Cardiovascular & Metabolism, Immunology, Infectious Diseases & Vaccines, Neuroscience, Oncology, and Pulmonary Hypertension.

We are Janssen.

Our mission drives us.

Our patients inspire us.

**Qualifications Requirements**:

- A minimum of a High School diploma is required.
- Proven ability to work collaboratively as part of a team, possess exceptional communication skills (both written and verbal), and operate with a high sense of urgency while maintaining a high degree of professionalism is required.
- Strong organizational skills and attention to detail is required.
- The ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment is required.
- Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
- Handling of medium-sized internal meeting logistics is required.
- Experience managing multiple calendars via Outlook is required.
- Fluent in English. Spanish is a plus

**Primary Location**
Brazil-São Paulo-São Paulo
- **Organization**
J&J do Brasil Indústria e Comércio de Produtos para Saúde Ltda. (7600)

**Job Function**
General Administration

**Requisition ID**
2206070587W