Executive Assistant Manager

2 semanas atrás


Sao Paulo, Brasil RmaisH Tempo inteiro

Agency

The Executive Assistant Manager assists the CEO. He/she provides both Managers with information of all the departments. An Executive Assistant Manager is responsible for keeping a perfect coordination between all departments and controlling their operation with regards to the company’s standards, revenues and controlling costs;
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s CEO;
Acting as the point of contact among executives, employees, clients and other external partners;
Managing information flow in a timely and accurate manner;
Managing executives’ calendars and set up meetings;
Make travel and accommodation arrangements;
Rack daily expenses and prepare weekly, monthly or quarterly reports;
Oversee the performance of other clerical staff;
Act as an office manager by keeping up with office supply inventory;
Take minutes during meetings;
Screen and direct phone calls and distribute correspondence;
Preparing financial statements and handling basic bookkeeping tasks;
Filing and retrieving corporate records, documents, and reports;
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives;
Helping prepare for meetings;
Greeting visitors and deciding if they should be able to meet with executives;
Using various software, including word processing, spreadsheets, databases, and presentation software;
Monitor the evolution of projects;
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

REMOTE

Work experience as an Executive Assistant, Personal Assistant or similar role;
Excellent project management;
Excellent MS Office knowledge;
Outstanding organizational and time management skills;
Discretion and confidentiality;
Strong organizational skills and ability to multitask;
Problem-solving and decision making;
Interpersonal skills;
Ability to organize a daily workload by priorities;
Must be able to meet deadlines in a fast-paced quickly changing environment;
A proactive approach to problem-solving with strong decision-making skills;
Professional level verbal and written communications skills;
Bachelor's degree in Business Administration or related fields;

KEY SKILLS

Strong leadership and people management skills;
Dynamic personality and creative mindset;
Experience with project management;
Full proficiency in English;
Live in Brazil.


  • Executive Assistant Manager

    4 semanas atrás


    São Paulo, São Paulo, Brasil ARRAES PROPERTIES Tempo inteiro

    Company Description We suggest you enter details here.Role DescriptionThis is a full-time hybrid role for an Executive Assistant Manager (C-Level Support) at ARRAES PROPERTIES. The position is based in São Paulo, SP with some work from home acceptable. The Executive Assistant Manager will be responsible for managing schedules, organizing meetings,...

  • Executive Assistant

    Há 5 dias


    Sao Paulo, Brasil Sur Tempo inteiro

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • CEO Assistant

    1 semana atrás


    Sao Paulo, Brasil RmaisH Tempo inteiro

    American Industry The CEO Assistant / Executive Assistant assists the CEO. He provides both Managers with information of all the departments. An Executive Assistant is responsible for keeping a perfect coordination between all departments and controlling their operation with regards to the company’s standards, revenues and controlling costs; We are...

  • Administrative Assistant

    1 semana atrás


    Sao Paulo, Brasil US Fair Group Inc Tempo inteiro

    US Fair Group Inc. is located at 40 Wall Street Suites 2817, New York, the US. We are looking for an Executive Assistant to join our team in the Philippines. The Executive Assistant will perform a variety of administrative tasks and support our teams, primarily the CEO. **Responsibilities** - Work directly with the founder and CEO (based in New York City,...

  • Office Manager

    Há 3 dias


    Sao Paulo, Brasil Luminate Tempo inteiro

    **ROLE** The Office Manager & Executive Assistant will support all day-to-day operations of the São Paulo office, ensuring process consistency and improvement across the region and provide executive administrative support to the Vice President of Global Programmes. **To view the full job description click **here**.** **OPPORTUNITY** Strong written and...

  • Fintech Executive Assistant

    1 semana atrás


    Sao Paulo, Brasil Token Metrics Tempo inteiro

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. The Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management...

  • Executive Assistant

    Há 5 dias


    Sao Paulo, Brasil Ghidini Rodil Tempo inteiro

    Ferrero Importante multinacional do segmento Bens de Consumo procura, para sua sede em São Paulo, uma pessoa graduada das carreiras de Administração de empresas ou afins, para atuar como Executive Assistant. O objetivo do cargo é garantir o atendimento às diversas demandas oriundas da Diretoria Geral por meio do acompanhamento das rotinas, agendas e...

  • Executive Assistant

    Há 5 dias


    Sao Paulo, Brasil ZIM Tempo inteiro

    **We are looking for an Executive Assistant that will handle the following**: - Managing the president agenda and appointments; - Managing business travels; - Administrative support for the president; - Marketing initiatives and events organization; - Reporting and documents control. **Requirements**: - University degree in Business Management or...


  • São Paulo, São Paulo, Brasil UBS Tempo inteiro

    Join to apply for the Executive Assistant Apprentice (Jovem Aprendiz) role at UBS Join to apply for the Executive Assistant Apprentice (Jovem Aprendiz) role at UBS Job Reference # BRJob TypePart TimeYour roleDo you have an eye for details and team management? Do you have interest in learning and becoming a strategic multitasking professional?We're...


  • Sao Paulo, Brasil Skanska Tempo inteiro

    **Assistant Project Manager** Requisition ID: SKA000DIO If you are a Skanska employee, please click on this link to read the job description and apply. Skanska is looking for a relationship-focused Assistant Project Manager to join a dynamic team on an exciting project in the Santa Barbara, CA area. This is an opportunity to grow your career with a global...