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Job Description
Posting Start Date: 26/09/2025
Job Title: Project Manager - Events
Who we are?
We are a global engagement and marketing agency that, since 1987, has been helping brands, associations, and non-profit organizations solve their main personal challenges through our core expertise: live and virtual events, strategic and digital communications, and community consulting and solutions. We are an independent agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.
Job Description:
More than MCI, we are MCIers
We are a company made by people, for people. A global marketing and engagement agency, and just as we seek to engage our external clients, we are constantly evolving in the way we care for our most important client: our talents, our MCIers.
- We thrive through diversity: encouraging the autonomy of our talents with respect, transparent leadership, dynamic and diverse teams. We are constantly seeking more talents from diverse groups to enrich our teams.
- We encourage inspiring moments of discovery: welcoming, recognizing, and promoting continuous learning.
- We live for growth: always aiming for new opportunities, engagement, and balance in the quality of life and well-being of our talents.
- We promote innovation and entrepreneurship: ensuring that each talent is seen, boosting their professional and personal growth.
We are motivated people, united by MCI's values and purposes, and even more by the passion and will to make things happen and achieve.
After all, when people come together, magic happens.
Job Description:
Event Project Manager: client face and report management; contract and management of internal and external suppliers; project execution to ensure quality and client satisfaction; organized and committed to deadlines with team and client; Development, control and management of Budget (Excel/Online tools) spreadsheets; Development of presentations (in English, Portuguese and Spanish) and reports in PowerPoint; 360º view and management of the project interacting and ensuring information flow along team and client.
Role:
Budget management – control of the spreadsheet/budget and constantly updates accordingly needs
Quotes and negotiations with vendors
Cash and payment flow management
Operation & master planner management. Work with Workstream leads for operations flow and deadlines; controlling schedules and participating on strategic decisions. Tools: "Airtable" and "Planner" - control to accomplish the tasks on deadlines and assure communication between workstream leads and demands
Responsible for build the whole operation along with workstream leads
Think of the project as a whole and bring suggestions and improvements accordingly to the planning
Lead negotiations with vendors, manage deadlines and schedules to be accomplished
Plan, built and organize the information for Site Visit and Event – Operational perspective and necessities (PPT, Excel, Planner)
Job Requirements:
Experience in Events Management, planning and Production - preferable corporate events;
Experience managing events in Expos/Pavilions
Knowledge in Excel spreadsheet, PPT presentation, Planner;
English and Spanish – Advanced (must be able to conduct meetings and built presentations on both languages);
Process oriented – must be an organized person and committed with schedules and deadlines;
Knowledge in planning tools, such as Planner;
Responsible for the project as a 360º perspective – team leader;
Lead vendors interaction and negotiation.
Available for travel – must have valid passport and USA VISA
Complementary information:
- Contract as PJ (salary + perks)
Home office with at least 2 meetings (sometimes more) per months in the office (Morumbi region). And on-site during site visits and event.
Benefits of being an MCIer:
Medical Assistance - Health comes first
Meal/Food Voucher + HO Allowance - Dinner, groceries, office supplies, you can choose-
- - Physical Activity and/or Education Allowance – Exercise your body or mind as you prefer
Daycare Assistance – To take care of the little ones
Long Service Awards – Your work is what drives us forward, so thank you
