Project Officer

OVERVIEW

Parent Sector : Field Office

Duty Station: Brasilia

Job Family: Culture

Type of contract : Non Staff (Service Contract)

Level : SC8

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 31-MAY-2025

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Only candidates who are entitled to work in Brazil may apply to this position

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the authority of the Director and Representative of the UNESCO Brasilia Office (UBO) and the direct supervision of the Culture Programme Coordinator, and following the Table of Delegated Authority and Accountability, the incumbent will be the focal point for one or more specific themes within the field related to the Culture Programme Area regarding project execution and supporting the area Coordinator. In particular, the incumbent makes proposals and coordinates technical cooperation agreements in accordance with priorities, guidelines and orientations established, by providing technical and operational inputs for the design, elaboration, implementation, monitoring and evaluation of extra-budgetary and regular programme projects and activities, giving support and technical guidance to the actions and projects within the Culture Sector. To this end, the successful candidate shall:

Long Description

Planning:

• Provide assistance to CLT Programme Coordinator in mapping-out the development stage of topics under UNESCO's mandate in culture and the need for technical cooperation in Brazil with public, private or academic institutions;
• Provide contributions to the preparation of UBO's framework and planning documents, including the IT-based management tools such as Core Manager, as well as subsidizing issues for UNESCO's planning documents (medium-term strategy and Programme and Budget - C/4 and C/5);
• Propose annual action plans for the specific theme(s) for which he/she is responsible in the Programmatic Area;
• Seek partnerships and draft technical documents to formalize technical cooperation agreements, extending the range and performance of UNESCO.

Long Description

Technical Cooperation:

• Provide assistance to the CLT Programme Coordinator in defining project and revision requirements by elaborating and/or supervising technical cooperation project documents (so-called PRODOCs and Funds-in-Trust agreements);
• Prepare project proposals and revision proposals; suggesting UNESCO cross-cutting activities and opportunities for south-south cooperation and better integrated activities with other UNESCO offices in the region;
• Manage and supervise technical cooperation agreements (extra-budgetary and UNESCO regular budget) by following up budget and financial situation, monitoring and systematizing evaluations and preparing document revisions and using project management tools; analysing and interpreting background history and documentation of projects under his/her responsibility;
• Add technical value to projects by providing technical and strategic solutions to project needs based on the UNESCO expertise under the Culture (CLT) programme;
• Monitor project implementation, analyze and appraise products carried out within the projects under his/her responsibility;
• Organize and revise UNESCO books, articles and publications by drafting and structuring contents;
• Prepare and make technical presentations, speeches, documents, reports and papers upon request.

Long Description

National negotiations and fundraising:

• Attend qualified meetings and participate in technical groups, when indicated by the Programme Coordinator and/or the Director of UBO;
• Conduct negotiations with donors and prospective partners, selecting and proposing work plans for negotiation;
• Identify niches of opportunities and draft new project agreements, particularly with the private sector, within Culture (CLT) programme.

Management:

• Plan and control the work progress of the specific themes for which he/she is responsible, including the elaboration of sectoral action plans;
• Orient, supervise and review the completion of duties conducted by Programme Assistant(s) related to the themes and projects under his/her responsibility as well as the work assigned to the assistant(s), according to the priorities defined by the Programme Coordinator.

COMPETENCIES (Core / Managerial)

Accountability (C)

Communication (C)

Innovation (C)

Knowledge sharing and continuous improvement (C)

Planning and organizing (C)

Results focus (C)

Teamwork (C)

Professionalism (C)

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For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

Education

• Advanced university degree (equivalent to Masters or Post-graduate studies) in International Relations, Social Sciences or Culture related fields.

Work Experience

• Four (4) to six (6) years of work experience in applying theoretical knowledge in the specific area related to this job description.
• Previous experience in planning and implementation of development programme and projects with governmental and/or non-governmental institutions, preferably in the field of culture (as cultural heritage and/or museums and collections).
• Experience in managing technical cooperation projects' activities and expenditures, at national and international level.

Languages

• The position requires proficiency in Portuguese and English.

Skills and Competencies

• Strong sense of ethics, initiative, creativity, discretion and maturity of judgement;
• Pro-activeness and ability to work under pressure; timely responses, accuracy and sense of confidentiality; ability and flexibility to manage workload;
• Team and service-oriented, autonomy, emphasis on quality, efficiency and results;
• Analytical, problem solving, organizational and coordination skills;
• Resource mobilization and negotiation skills;
• Excellent oral and written presentation skills;
• Good IT skills (Microsoft package). Ability to handle web-based management systems;
• Good interpersonal skills with ability to maintain effective working relations within a multi-cultural environment: with people of different national and cultural background. Gender, religion, race, nationality and age sensitivity and adaptability.

DESIRABLE QUALIFICATIONS

Education

• Specialized training or courses in the fields related to this position.

Work Experience

• Previous experience in procurement processes within the UN System or other international cooperation organizations will be highly valued.
• Broad and up-to-date knowledge of specific themes within UNESCO'mandate for culture.

Skills/Competencies

• Knowledge of SAP or similar ERP system.

Languages

• Working knowledge of another official language of UNESCO (French or Spanish).

CONDITIONS OF EMPLOYMENT

This assignment is of full-time nature (Monday to Thursday: 8h30 to 12h30 / 14h to 18h; Friday: 8h30 to 14h).

For this position, the monthly remuneration, which will be paid in local currency, will be BRL 16.368,99.

The initial contract is intended for the year 2025 and shall be linked to a project-funding source, which is expected to be renewed. Any contract renewal shall be dependent upon budgetary availability and satisfactory services.

Further information regarding contractual modality as well as the applicable benefits package will be provided for short-listed candidates only.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

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