Global Talent Acquisition Assistant

About Rare

Rare inspires change so people and nature thrive. For 50 years, across 60 countries, we have inspired and empowered millions of people and their communities to shift their behaviors and practices to protect our shared planet. We are a global leader in driving social change for people and nature and believe that the cumulative power of individual and community action is a vital pathway to safeguarding and restoring our shared waters, lands, and climate. Rare's organizational culture is results-oriented, and entrepreneurial, and our global programs cover the thematic areas of climate change, fisheries and marine conservation, sustainable agriculture food security, and Green Recovery.

Our people-centered approach is rooted in behavioral science and design thinking. We
partner with local leaders and their communities
to identify and break down barriers to adopting sustainable environmental practices and make change easier to adopt
.
We
spotlight local solutions
that enable communities to develop ownership, responsibility, capacity, and pride in conserving their natural resources and protecting the environment. And together, we
shift social norms to make sustainability the default
and ensure lasting change. Change is what we do. That's what makes us Rare.

Position Overview

This role is crucial to our success, helping Rare attract and hire quality talent while enhancing our employer brand. The ideal candidate is a proactive and empathetic professional who can manage a wide range of responsibilities, from administrative coordination to candidate sourcing and screening. The Global Talent Acquisition Assistant, will play a vital role in ensuring our talent acquisition processes are efficient, engaging, inclusive and aligned with our mission and values.

The Assistant will report to the Global Talent Acquisition Senior Manager in São Paulo, Brazil.

Key Responsibilities

Talent Acquisition Process Support

• Support full candidate lifecycle, including sourcing, both reactive & proactive, screening, scheduling, and communication to ensure a seamless and positive experience
• Assist the Global TA Senior Manager in supporting key stakeholders, hiring managers and leadership to understand hiring needs and build strong, trusting relationships
• Utilize iCIMS, our Applicant Tracking System (ATS), and other internal platforms to manage candidate pipelines, track progress, and generate detailed reports
• Create digital employee files and ensure organization of TA related documents
• Collaborate with members of the Talent Team and Operations staff to support onboarding processes
• Serve as a knowledgeable and enthusiastic point of contact for candidates and hiring managers

Communications & Employer Branding

• Partner with the Global TA Senior Manager to showcase Rare's mission and culture on our careers site and all external platforms
• Manage our careers site, social media job post presence, and candidate engagement to create an authentic and compelling employer brand
• Maintain best practices in candidate outreach and recruitment processes to promote diversity, equity, and inclusion

Qualifications

• Bachelor's degree or equivalent professional experience
• A minimum of 2 years talent acquisition experience, preferably with experience in a global organization, including hands-on experience with candidate sourcing, interviewing, scheduling, and communications
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint), Google applications and LinkedIn Recruiter
• Experience using an Applicant Tracking System (ATS), preferably with exposure to AI enhanced sourcing
• Strong sense of urgency, initiative and confidentiality with the ability to manage multiple priorities and follow up proactively with stakeholders
• Excellent written and verbal communication skills, in both English and Portuguese required, Spanish language preferred, with the ability to create effective business communications and compellingly engage candidates
• Knowledge of how local labor laws and regulations impact the talent acquisition process
• A high degree of learnability and a genuine interest in innovating and adapting to new challenges

Rare is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.