Executive Assistant

1 semana atrás

São Paulo, São Paulo, Brasil Sur Tempo inteiro R$40.000 - R$80.000 por ano

We're seeking a highly organized and detail-oriented EA to support their Founder & CEO.

Key Responsibilities

Calendar & Scheduling Management

  • Regularly review 1-3 weeks ahead for conflicts and proactively resolve them
  • Schedule, reschedule, and cancel meetings as needed
  • Set up reminders and follow-ups for important meetings and deadlines
  • Ensure CEO is prepared for meetings (research, send pre-reads, agenda, etc.)

Inbox & Communication Management

  • Monitor, filter, and respond to emails on CEO's behalf when appropriate
  • Draft professional emails and messages as needed
  • Flag urgent emails and ensure timely responses
  • Assist in managing personal and professional correspondence

Task & Project Management

  • Track and follow up on action items from meetings
  • Maintain and update task lists in ClickUp
  • Coordinate projects with other internal team members or and external vendors

Administrative & Financial Support

  • Process expense reports and reimbursements
  • Pay bills and track payment deadlines
  • Reconcile credit card statements and categorize expenses

Research & Planning

  • Research accommodations and book travel (flights, hotels, transportation)
  • Confirm hotel check-ins and ensure smooth travel arrangements
  • Make restaurant reservations and research venues for meetings/events
  • Research existing and potential clients (background, industry, business updates)

Tech & Tools Proficiency

  • Experience with iMessage
  • Familiar with productivity and communication tools like:○ GSuite (Gmail, Calendar, Drive, Docs, Sheets)
  • ClickUp or similar task management software
  • ChatGPT, Google Transcription, and other AI tools

Soft Skills & Qualities

  • Highly proactive - anticipates needs and takes initiative
  • Detail-oriented - catches small details that others may miss
  • Eager to learn and continuously improve
  • Resourceful - able to find solutions independently
  • Trustworthy & discreet - handles confidential information with integrity
  • Excellent written and verbal communication skills
  • Problem solver - thinks critically and finds creative solutions
  • Strong prioritization skills - manages multiple tasks efficiently

Requirements

  • 2 years of experience in an executive assistant role
  • Experience assisting both professional and personal matters with discretion
  • Excellent C1 level English written and verbal communication skills
  • Ability to do self-directed work independently
  • Proficiency in Google Workspace, ClickUp, or similar
  • Experience working in FinTech is a huge plus

Nice to Have (Bonus Skills)

  • Experience supporting a CEO, executive, or entrepreneur
  • Background in sales or customer experience is a nice to have
  • Understanding of accounting/bookkeeping concepts
  • Basic social media management (LinkedIn posts, engagement, etc.)
  • Event planning or coordination experience

Benefits

Position: Executive Assistant (FinTech)

Salary Range: $1000-$2000 USD + bonus

Working Hours: Flexible, but availability during CEOs operating hours.

Payment Frequency: Monthly

Type of Contract: Independent Contractor

Only CVs in English will be considered to participate in the process.

  • Executive Assistant

    3 semanas atrás

    São Paulo, São Paulo, Brasil Stealth Mode Startup Tempo inteiro

    **Executive Assistant**Want to be part of an exciting, high-growth, stealth startup?We are looking for an organized detail oriented Senior Executive Assistant to Manage the schedules and communications for 2+ executive team members.Job Responsibilities:- Arranging meetings and scheduling appointments as well as organizing travel arrangements- Managing and...

  • Executive Assistant

    Há 12 horas

    São Paulo, São Paulo, Brasil Sur Tempo inteiro R$40.000 - R$60.000 por ano

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers. Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and...

  • Executive Assistant

    3 semanas atrás

    São Paulo, São Paulo, Brasil AnnexBox Tempo inteiro

    **EXECUTIVE ASSISTANT**We are looking for an Executive Assistant to join our team and participate in various projects, which will allow them to gain experience in the fields of International Business and Information Technology.**Requirements**:- Must have an advanced level of English (oral and written).- Must be familiar with Google Meet and other video call...

  • Executive Assistant

    Há 13 horas

    São Paulo, São Paulo, Brasil Sur Tempo inteiro R$40.000 - R$60.000 por ano

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers. Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and...

  • Executive Assistant

    3 semanas atrás

    São Paulo, São Paulo, Brasil Acquisition Group Tempo inteiro

    Job descriptionMust provide multi-faceted administrative support and assistance to ensure the executive's effective use of his time and seamless and productive interaction with staff and business partners.The executive assistant's duties and responsibilities include: managing the executive's schedule, meeting preparation and coordination, complex travel...

  • Executive Assistant

    3 semanas atrás

    São Paulo, São Paulo, Brasil Johnson & Johnson Tempo inteiro

    At Johnson & Johnson, the largest healthcare company in the world, we come together for one purpose: to transform the history of health in humanity.Diversity & Inclusion are essential to continue building our history of pioneering and innovation, which has been impacting the health of more than 1 billion patients and consumers every day for more than 130...

  • Executive Assistant

    3 semanas atrás

    São Paulo, São Paulo, Brasil Fulcrum Digital Tempo inteiro

    **Who are we?**Fulcrum Digital is a leading IT services and business platform company. We partner with global companies from diverse industries, including banking and financial services, insurance, higher education, food services, retail, manufacturing, and eCommerce. With expertise in digital transformation, machine learning, and emerging technologies, we...

  • Executive Assistant, AGS

    4 semanas atrás

    São Paulo, São Paulo, Brasil Amazon Tempo inteiro

    Overview Amazon Web Services (AWS) is a fast-growing business in need of a dedicated, resourceful, and customer-obsessed Executive Assistant to support a team in our LATAM Sales. The Executive Assistant will report directly to the Director, and will collaborate with various business partners in associated departments, as well as other Executive Assistants...

  • Executive Assistant, AGS

    4 semanas atrás

    São Paulo, São Paulo, Brasil Amazon Web Services (AWS) Tempo inteiro

    Overview Amazon Web Services (AWS) is a fast-growing business in need of a dedicated, resourceful, and customer-obsessed Executive Assistant to support a team in our LATAM Sales. The Executive Assistant will report directly to the Director, and will collaborate with various business partners in associated departments, as well as other Executive Assistants...

  • Executive Assistant, AGS

    4 semanas atrás

    São Paulo, São Paulo, Brasil Amazon Tempo inteiro

    Amazon Web Services (AWS) is a fast-growing business in need of a dedicated, resourceful, and customer-obsessed Executive Assistant to support a team in our LATAM Sales. The Executive Assistant will report directly to the Director, and will collaborate with various business partners in associated departments, as well as other Executive Assistants across the...