Offshore Legal Administrative Assistant

1 semana atrás

Remoto, Brasil ProperXPM Tempo inteiro US$30.000 - US$60.000 por ano
About Proper

Proper is a private equity–backed, hyper-growth platform reinventing the way multifamily property management operates. By consolidating leading firms, streamlining processes, and embracing technology, we're creating a smarter, more connected, and more efficient future for the industry.

With digital systems and automation at the core of our strategy, Proper is building the operational backbone of tomorrow's property management. Join us and help unify the technology ecosystem that powers our growing organization.

About the Role

Proper is seeking a Legal Administrative Assistant (Offshore) to support a short-term project focused on legal entity maintenance, address changes, and tax documentation updates across our portfolio of companies. This project will involve reviewing, tracking, and updating entity information to ensure all records, filings, and systems reflect current data accurately. This is an ideal role for someone highly organized, detail-oriented, and comfortable working with corporate documentation and administrative processes. The work will be project-based and execution-focused, requiring accuracy, efficiency, and strong follow-through.

Project Duration & Schedule:

  • Estimated duration: 1–3 months
  • Expected start: Immediate
  • Hours: Full-time (EST hours preferred)
  • Remote, offshore position
Key Responsibilities
  • Review and organize legal entity documentation, ensuring information is current and accurately recorded.
  • Identify and update addresses across all legal entities, including banking, tax, and third-party systems (e.g., Brex).
  • Assist with legal entity adjustments and support filings related to corporate updates or ownership changes.
  • Track and document all entity address updates across systems, platforms, and records.
  • Coordinate with internal stakeholders and external service providers (accounting, tax, or legal teams) to confirm entity compliance.
  • Maintain organized digital files and ensure consistent naming conventions for entity documentation.
  • Assist with DBA (Doing Business As) setup and record management, noting that the process will formalize in February.
  • Prepare summaries or status reports for leadership outlining progress, outstanding updates, and next steps.

Requirements

Qualifications & Experience
  • 3+ years of administrative or paralegal experience, ideally supporting legal, compliance, or corporate governance functions.
  • Strong familiarity with corporate entity documentation, filings, and record management.
  • Experience working with legal address updates, corporate filings, or entity management systems preferred.
  • High attention to detail, organizational excellence, and ability to manage data across multiple entities.
  • Proficient in Microsoft Office, Google Workspace, and digital document organization tools.
  • Strong written and verbal communication skills in English.
  • Ability to work independently, meet deadlines, and coordinate across multiple time zones.
  • Prior experience working on short-term legal or administrative projects preferred.

Benefits

What Success Looks Like
  • All legal entity address and tax documentation reviewed, updated, and verified.
  • A centralized record created for all entities with clear visibility into current addresses and compliance status.
  • Entity and system data (including Brex accounts) fully aligned and audit-ready.

  • Administrative Assistant

    1 semana atrás

    Remoto, Brasil TEEM Tempo inteiro R$2.500 - R$6.000 por ano

    Administrative AssistantAbout UsAt Teem, we support healthcare and business professionals by managing the administrative and operational tasks that keep everything running smoothly. Our Administrative Assistants play a critical role in ensuring both front-end and back-end processes are handled with precision, professionalism, and care. Position SummaryThis...

  • Remote Operations Assistant

    Há 4 dias

    remoto, Brasil HireLATAM Tempo inteiro

    Operations Assistant (100% Remote - Latin America) Location: Remote from Latin America Position Type: Full-time Salary: $2,000 USD per month Schedule: Monday to Friday, 8:00 AM – 4:30 PM Central Time (flexible) About the Role Our client, a fast-growing U.S.-based company, is looking for a highly organized and proactive Operations Assistant to join their...

  • Executive Assistant

    2 semanas atrás

    Remoto, Brasil PEARL Tempo inteiro R$30.000 - R$60.000 por ano

    Work Arrangement: RemoteWork Schedule: Monday to Friday, 9:00 AM – 5:00 PM PSTJob Type: Full-timeHoliday Adherence: US HolidaysPTO Entitlement: Standard PTO policy as per company guidelinesAbout Pearl talent :Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised...

  • Sales Assistant

    Há 4 dias

    Remoto, Brasil GoTo Tempo inteiro R$30.000 - R$60.000 por ano

    Job DescriptionWhere you'll work: BrazilSales at GoToAt GoTo, our Sales team connects businesses and people with technology solutions that simplify and empower their day-to-day lives. We're constantly elevating our approach by leveraging the latest AI-driven tools—giving you the edge to identify opportunities, personalize outreach, and deliver meaningful...

  • Bilingual Admin Assistant

    Há 2 dias

    Remoto, Brasil Massa Viana Law Tempo inteiro R$36.000 - R$72.000 por ano

    Bilingual Admin Assistant - Fully RemoteJob description**Please make sure you read the complete job post and answer the questions below in addition to sending your resumé, or your application will not be considered completed**As a Fully Remote Administrative Assistant, you will provide support to our managers and clients. Your responsibilities will include...

  • Executive Assistant

    1 semana atrás

    Remoto, Brasil PEARL Tempo inteiro R$54.000 - R$108.000 por ano

    Work Arrangement: Remote, with overlap required in CST working hoursJob Type: Independent Contractor, Full-timeWork Schedule: Monday to Friday, 8:00 AM – 5:00 PM CSTLocation: Remote (U.S.-based)About Pearl Talent:Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have...

  • Jr. Marketing Operations Assistant

    Há 2 dias

    Remoto, Brasil c613c954-6ea7-439b-8c71-16ee3d25d9cc Tempo inteiro R$30.000 - R$60.000 por ano

    About Tort ExpertsAt Tort Experts, we are redefining the landscape of performance marketing in the legal sector. Our mission is to democratize access to information for individuals who have been injured, connecting them with law firms that can truly advocate for their rights and achieve successful outcomes. As an innovative, vertically integrated legal case...

  • Virtual Marketing Assistant

    1 semana atrás

    Remoto, Brasil 1840&Company Tempo inteiro R$15.000 - R$30.000 por ano

    Purpose of the RoleYou will support the Internal Marketing Coordinator and the broader Marketing team by executing fast, high-quality administrative and tactical tasks that keep projects moving.This role focuses on short-form content support, content administration, information organization, and outreach list qualification, enabling the core team to focus on...

  • Diretor Administrativo e Financeiro

    Há 6 dias

    Remoto, Brasil Vaganet Tempo inteiro R$80.000 - R$120.000 por ano

    Já pensou em fazer parte de uma empresa que é referência em TI, impulsionando a inovação e transformando o mercado desde 2001?Sobre Nós:Somos especialistas em Governança de Dados, Gerenciamento de Projetos, Transformação Digital e Outsourcing. Oferecemos soluções estratégicas e as melhores práticas para atender às necessidades técnicas de...

  • Assistente Executiva Bilingue

    1 semana atrás

    Remoto, Brasil 12853a79-1c93-4f4c-a878-cb05976c2bd6 Tempo inteiro R$90.000 - R$120.000 por ano

    Procuramos uma Secretária Executiva Sênior para atuar diretamente com o Presidente de um grupo empresarial de grande relevância nacional e internacional.É uma cadeira estratégica, com alto nível de autonomia, forte exposição executiva e interface constante com lideranças globais, investidores, autoridades, parceiros e demais stakeholders.Buscamos...