Office Administrator

Why Join Us?
Be a hero for our rare disease patients
At Ultragenyx, we fundamentally believe that taking real impactful action to care for the needs of patients and our people is always the right thing to do. To achieve this goal, our vision is to lead the future of rare disease medicine. For us, this means going where other biopharma companies won't go – challenging the status quo and creating a new model that advances our field so more patients and caregivers can benefit from life-changing treatments. We do this by following the science, applying a novel rapid development approach, making innovative medicines at fair and reasonable prices, and creating a collaborative ecosystem to reach patients in ways that are most meaningful for them.

Our commitment and care for patients extends to our people, so culture is an essential cornerstone for Ultragenyx. We remain continuously focused on creating a supportive and inclusive environment of profound learning and growth – so employees can thrive in all areas of their lives, in and outside of work. Ultimately, we want to be an organization where we would be proud for our family, friends and children to work.

If you want to have a meaningful impact, do the best work of your career, and grow a lot, both professionally and personally, come join our team
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Position Summary:
The Office Administrator will be responsible to oversee office procedures and manage administration duties and office procedures, in addition to creating and maintaining a first-class work environment, ensuring high levels of organizational effectiveness, communication and safety.

ultra
innovative – Tackle rare and dynamic challenges
Work Model:**
Flex: This role will typically require onsite work 2-3 days each week, or more depending on business needs. In many locations, the business will set certain days each week that Flex employees are required to be onsite.

Responsibilities:
Office Management

• Maintain office efficiency by planning and implementing systems, layouts, and equipment procurement.
• Design and implement office policies by establishing standards and procedures, measuring results, and adjusting as necessary.
• Greet and provide general support to visitors in a professional manner.
• Assist HR and IT in the new hire onboarding process including but not limited to new hire training and new employee administrative onboarding setup.
• Work with Corporate Communications to draft, edit, and/or send internal company wide or targeted (e.g. field or home office only) communications.
• Liaise with property management and facility vendors, including cleaning service, pest control and plant services, security procedures, etc. and manage contract and price negotiations.

Administrative & Project Support

• Prepare agendas, collect and compile slides, prepare meeting recaps, disseminate and follow up on action items, as appropriate.
• Complete expense reports (Concur) to ensure prompt monthly payment.
• Support direct report and directors with ad hoc projects.
• Plan off-site internal and external meetings (congresses and events) to include catering, hotel rooms/confirmations, agenda and slide management.
• Schedule meetings and maintain calendars. Proactively resolve conflicts as needed or based on preferences.

Requirements:

• Possess 5+ years of pharmaceutical experience, general knowledge, and appreciation of the overall function of a pharma company.
• Ability to perform in high pressure, fast-paced environment and comfortable when there may be multiple and shifting priorities.
• Strong organizational and planning skills in a fast-paced environment.
• Results-oriented with demonstrated sense of urgency.
• Project management experience with attention to detail.
• Able to flex communication style to effectively communicate with multiple levels of individuals within and across the organization as well as with individuals external to the Company.
• Demonstrates team leader and player qualities, prepared to solve problems efficiently and effectively.
• Highly motivated troubleshooter who can balance multiple projects with minimum supervision.
• Excellent written and verbal communication skills.
• BA/BS degree in business, education, or related field or High school diploma with equivalent years of work experience
• Proficiency in English and keep good command in Spanish.

Full Time employees across the globe enjoy a range of benefits, including, but not limited to:

• Generous vacation time and public holidays observed by the company
• Volunteer days
• Long term incentive and Employee stock purchase plans or equivalent offerings
• Employee wellbeing benefits
• Fitness reimbursement
• Tuition sponsoring
• Professional development plans
• Benefits vary by region and country

Ultragenyx Pharmaceutical is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital and veteran status, and any other status or classification protected by applicable federal, state, and/or local laws. Reasonable accommodation will be provided for all protected statuses or classifications protected by applicable law, including individuals with disabilities, disabled veterans, for pregnancy, childbirth, and related medical conditions, and based on sincerely held religious beliefs. Applicants can request an accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application, or in any part of the recruitment process, you may contact Talent Acquisition by emailing us at

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CCPA Employee and Applicant Privacy Notice
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See our
Privacy Policy
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It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Note to External Recruiters
: All candidate activity and open positions are managed strictly through our Human Resources Department. Our Human Resources Department kindly requests that recruiters not contact employees/hiring managers directly in an attempt to solicit business and present candidates. Please note that failure to comply with this request will be a factor in determining a professional relationship with our organization. Submission of unsolicited resumes prior to an agreement set in place between the Human Resources Department and the recruiting agency will not create any implied obligation. Inquiries on developing a recruiting relationship with us, may be directed to
:

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