Project Assistant

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context

Under the overall supervision of the Senior Programme Manager and the Project Coordinator, the Project Assistant will provide project management support to the Economic Integration Unit. In particular he/she will be responsible for:

RESPONSIBILITIES

Provide assistance and support to the coordination with civil society, government, private sector entities and academic institutions in order to facilitate the development, implementation and monitoring and evaluation of assigned programs/projects;

• Provide support in outreach activities and in the development of partnerships with private sector partners in area of responsibility to enhance employment opportunities for migrants;

• Identify new project possibilities in relation to economic integration of migrants and expressed governmental needs, donors' priorities and in line with IOM's mandate and strategy;

• Assist the preparation of progress and other reports and ensure proper information exchange on all operational aspects of the project with the Project Coordinator;

• Undertake site visits and duty travel as required relating to project implementation/coordination, liaison with counterparts, problem solving, and adaptation of activities to the different operational contexts as required;

• Provide support for the implementation of capacity building activities for local stakeholders;

• Assist in performing various assignments, in collaboration with national counterparts, by planning, organizing, managing logistics, and facilitating different events and activities in their administrative and organizational aspects with local governments, private sector, civil society and migrants;

• Support collection of data and reports elaborations and systematizations, undertake logistical and administrative tasks necessary for the execution of abovementioned activities;

• Perform other work-related tasks, as required.

QUALIFICATIONS

Education

• High School diploma with 2 (two) years of relevant professional experience
• Academic BA in Social Sciences, Social Services, Law, Administration, Education, Economics, or a related field from an accredited academic institution, with 1 (one) year of relevant professional experience can be considered in lieu of academic requirements.

Accredited Universities are those listed in the UNESCO World Higher Education Database .

Experience

• Experience implementing and monitoring social and economic integration projects in partnership with government, civil society, UN, or private sector actors;
• Ability to establish and maintain strong working relations with relevant government counterparts, civil society, international organizations and private sector entities;
• Relevant field experience related to migration, refugee and statelessness population.

Skills

• Excellent organization skills.
• Analytical and creative thinking.
• Ability to prepare clear and concise products.
• Computer/software literate.

Languages

Required

• For this position, fluency in Portuguese and English is required (oral and written).

Desirable

• Advanced Spanish is desirable.

IOM's official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization's vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization's goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.

• IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies