Chief Of Staff Hmtc Latac

The British Government is an inclusive and diversity-friendly employer.We value difference, promote equality and challenge discrimination, enhancing our organisational capability.We welcome and encourage applications from people of all backgrounds.We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law.We promote family-friendly flexible working opportunities, where operational and security needs allow.The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.Job Category Department for Business and Trade roles (DBT) Job Description (Roles and Responsibilities) Main purpose of job: The Department for Business and Trade (DBT) is responsible for promoting UK trade and investment with the rest of the world.We are the department for economic growth.We support businesses to invest, grow and export, creating jobs and opportunities across the UK.DBT divides the world into 9 regions, each led by His Majesty's Trade Commissioner.LATAC is a rich region full of business opportunities that support the growth agenda of the UK government This is a strategically important role at the heart of the UK's trade operations in Latin America and the Caribbean.As Chief of Staff and Residence Manager to His Majesty's Trade Commissioner (HMTC) and Consul General (CG), you will provide high-level executive support, lead on representational and operational planning, and manage the LATAC Executive Office team.This position requires excellent judgement, discretion, and leadership, with responsibility for coordinating complex stakeholder engagement, managing sensitive information, and ensuring the smooth running of the official residence.This is a trusted role supporting the Trade Commissioner in LATAC.All responsibilities must be delivered to the highest standards with minimal supervision.Roles and responsibilities: Executive Support to HMTC & CG (60%) Lead the strategic coordination of HMTC's diary, engagements, and priorities, ensuring alignment with regional goals and stakeholder needs.Oversee briefing processes across the LATAC Network, ensuring quality, consistency, and strategic relevance for high-level meetings, media engagements, and official visits.Act as a senior liaison between HMTC and internal/external stakeholders, ensuring effective deployment and impact.Manage the HMTC's discretionary budget, ensuring compliance, value for money, and accurate forecasting.Serve as Secretariat to the LATAC Leadership Board, working with the COO to shape agendas and ensure effective governance of senior leadership meetings.Residence Management (25%) Provide strategic oversight of the official residence as both a representational venue and private home, ensuring high standards of service and compliance with FCDO protocols.Lead planning and delivery of official events, coordinating logistics, suppliers, and internal teams to ensure excellence and efficiency.Line manage residence staff, ensuring performance, development, and integration with wider Consulate activities.Maintain inventory, health and safety compliance, and financial accountability for residence operations, applying Value for Money principles.Represent the UK Government professionally during official events, ensuring a welcoming and diplomatic environment.LATAC Executive Office Leadership (15%) Lead and manage the LATAC Executive Office team (3 AOs) Provide strategic direction and coordination across internal and external communications, ensuring consistency and responsiveness.Champion continuous improvement and professional development within the team.Resources managed (staff and expenditure): 3 AOs Language requirements: Language: English & Portuguese Level of language required: Fluent written and spoken (CEFR C1 essential; C2 in at least one language preferable) Essential qualifications, skills and experience Essential on arrival: Undergraduate degree and other relevant professional qualification or experience.At least three years previous experience of EA, PA or similar work.Previous experience with event management.An excellent standard of written and spoken English.Ability to work quickly and reliably and to deliver at pace with limited supervision.Excellent self-management and organisational skills.Excellent teamwork and interpersonal skills and ability to build relationships.Ability to work in a high pressure, high workload environment.Flexible and positive approach to working in a forward thinking, modern and motivated organisation.Ability to manage upwards.Demonstrate initiative and flexibility.Required behaviours Communicating and Influencing, Delivering at Pace, Working Together Application deadline 27 October **** Grade Higher Executive Officer (HEO) Type of Position Full-time Region Latin America and Spanish speaking Caribbean Country/Territory Brazil Location (City) Sao Paulo Type of Post British Consulate General Number of vacancies 1 Start Date 1 April **** Other benefits and conditions of employment External applicants and non-DBT internal applicants must have the legal status to live and work in Brazil.Internal DBT candidates are encouraged to apply for any vacancy for which they are qualified regardless of its listed location.If an internal DBT candidate's application is successful, consideration will be given to determine if the role can be performed from the successful candidate's current location or if it should remain at the advertised location.There is no guarantee a role will move and each decision will be made on a case by case basis.Please note that if a role is approved to move to a different location, the new location's terms & conditions of service will apply, including salary, benefit offerings, internal policies, etc.Employees who are not liable to pay local income tax on their Mission salary, e.g. some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.Appointable candidates who were unsuccessful may be placed on a 'reserve list'.If during the reserve period of 12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.The British Embassy Network offers a strong benefits package.This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.Please note that internal candidates applying for positions in other Posts, if they are successful should resign their contract in the respective Post to be admitted in the Post where the position has been advertised.Learning and development opportunities:DBT's strong L&D offer includes access to a range of in-house and e-learning opportunities; a regional L&D fund; shadowing and mentoring opportunities; masterclasses from experts and opportunities to get involved in the corporate work across our global network