Executive Assistant To The Ceo

Há 5 dias

Ituiutaba, Minas Gerais, Brasil Snaphunt Tempo inteiro

The Offer
Opportunity within a company with a solid track record of performance
Opportunity to make a positive impact
A role that offers a breadth of learning opportunities
The Job
About the Role
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO at a fast-growing remote ecommerce company. This role is critical to ensuring the CEO can focus on strategic initiatives while maintaining operational excellence. The ideal candidate will be a strategic partner who can anticipate needs, manage complex priorities, and drive execution across multiple workstreams
Job Responsibilities:
Calendar & Scheduling Management
Manage executive calendar with competing priorities and time-sensitive requests
Schedule meetings, calls, and events across multiple time zones with internal and external stakeholders
Proactively identify scheduling conflicts and propose solutions
Coordinate travel arrangements and detailed itineraries when needed
Prepare meeting agendas and ensure all necessary materials are ready in advance
Follow-Up & Action Item Management
Track and monitor action items from meetings, ensuring timely completion
Follow up with team members on deliverables and project milestones
Maintain comprehensive task management systems and provide regular status updates
Escalate issues and bottlenecks to appropriate stakeholders
Ensure nothing falls through the cracks in fast-paced environment
Report Compilation & Analysis
Gather data from multiple departments and systems to create executive reports
Compile weekly, monthly, and quarterly business updates for CEO review
Create executive dashboards and KPI summaries
Synthesize complex information into clear, actionable insights
Project Management
Lead and coordinate cross-functional projects on behalf of the CEO
Develop project timelines, track milestones, and manage deliverables
Facilitate project meetings and ensure effective communication between teams
Monitor project budgets and resource allocation
Communication & Correspondence
Manage executive email and prioritize urgent communications
Draft correspondence, presentations, and internal communications
Serve as primary point of contact between CEO and internal/external stakeholders
Handle sensitive and confidential information with discretion
Strategic Support
Attend meetings and take detailed notes for CEO follow-up
Conduct research on industry trends, competitors, and potential partnerships
Assist with strategic planning initiatives and company goal setting
The Profile
Qualifications & Experience:
5+ years of executive assistant experience, preferably supporting C-level executives
Experience working in remote/distributed team environments
Must be available to work Pacific Time Zone business hours (8 AM - 6 PM PST)
Proficiency in project management tools (Asana, , Notion, or similar)
Advanced skills in Google Workspace or Microsoft Office Suite
Experience with scheduling tools (Calendly, Acuity, or similar)
Strong written and verbal communication skills
Exceptional organizational and time management abilities
Ability to handle confidential information with the highest level of discretion
Knowledge of accounting/finance basics for report compilation
The Employer
Our client products made to last a lifetime through with simple, functional designs ready for anything and everything. Their materials are chosen with care and a thoughtful connection to the insights of our growing community - setting our North star as they strive to improve every day. Together they can do more with less.

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