Administrator, Office Management

Há 7 dias

São Paulo, São Paulo, Brasil Psi Cro Tempo inteiro

**Company Description**
We are the company that cares - for our staff, for our clients, for our partners and for the quality of the work we do.
A dynamic, global company founded in 1995, we bring together more than 2,700 driven, dedicated and passionate individuals.
We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.
We are looking for a professional, qualified and enthusiastic individual to take up a full-time position of an Administrator, Office Management to support our well established team in_ _Brazil.
Home-Based position in Brazil
Only CVs in English will be considered
**You will be responsible for**:
- Primary contact person for accounting and administrative matters for Employees in Brazil
- Manage Grants reports for Argentina, Brazil, Chile, Colombia, Mexico and Peru; prepare and upload it; coordinate issuance of Grant invoices for the region,
- Manage administrative tasks, including meetings, events, business travel bookings, calendar management and minute taking,
- Office management, including purchasing office supplies, coordinating maintenance/repairs and liaising with vendors,
- Liaise with internal and external stakeholders to ensure the effective running of building and facilities,
- Prepare Accounts Payable list to be booked by external accountants according to corporate/group reporting rules,
- Enter payments in banking website and coordinate bank approval (vendors, employee expenses, employee benefits, taxes, payroll, regulatory, etc.),
- Send remittances/proof of payments to vendors and employees,
- Cash planning; reconcile monthly bank statement and manage corporate credit cards,
- Provide support on: monthly G&A accruals; monthly General Ledger reconciliations; accounting matters and corporate/group reporting rules; and annual budget process as requested,
- Out of Pocket expenses: prepare and upload reports, coordinate issuance of OOP invoices, reconcile OOP expenses with accounting records, calculate monthly OOP accruals and liaison with OOP global department.
**Qualifications**
- Full working proficiency in** Spanish and Portuguese**:
- Intermediate English
- Previous basic accounting and administrative experience**is a must
- Previous experience in an international environment is desired
- Bachelor degree or in process education in Finance or Accounting is a must
- SAP knowledge is preferred
- Well-developed communication skills
- Good organizational skills and the ability to work with varied tasks/responsibilities
- Problem-solving, ability to take initiative and act proactively
- Discreet, trustworthy and able to manage confidential information
- Proficiency in MS Office (Word, Excel & PowerPoint)
**Additional Information**
If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people, then PSI is the right choice for you.

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