Office Secretary

St. Nicholas School is seeking to appoint a dedicated and highly organised Office Secretary to join our team at the Alphaville campus. Key Responsibilities Provide day-to-day administrative support to the Head of Section, including managing the diary, scheduling appointments, and dealing with calls and emails as required; Ensure school systems, calendars, and class lists are accurate and kept up to date; Communicate effectively with parents, Heads of Department, teachers, and other areas os departments of the school; Support the organisation of school trips, ensuring compliance with legal requirements, health and safety standards, and best practice in relation to administration and logistics; Liaise with travel agencies and venues, and arrange transport when necessary; Provide general office support, including correspondence, translations and logistics. Comply with school policies on data security and LGPD (data protection) legislation. Required Skills and Attributes Excellent communication skills in both Portuguese and English; Proactive, with the ability to work independently and collaboratively; Strong interpersonal skills; Highly organised, efficient, and objective; Methodical approach, with strong attention to detail and deadlines; Proficiency in computer use and knowledge of database systems. We offer: A competitive salary (Brazilian CLT work contract). Medical and dental insurance. Life insurance. Lunch and breakfast at our restaurant. Up to three paid days off per year (according to our personal day policy). Please note that occasional Saturday work may be required to support school programs. Join us in creating a nurturing and enriching environment where we prepare each child for their own success. Our school is dedicated to safeguarding and promoting the welfare of all students. We prioritise creating a safe, supportive, and inclusive environment. All applicants will undergo comprehensive background checks to ensure the highest standards of safety and care for our community.