Freight Forwarding Officer

Procurement
- RIO DE JANEIRO-RIO METROPOLITAN CTR(BRA)
- Brazil
**The Job holder liaises with Partners' Entities/third parties and participates to the communication and organization of the Freight Forwarding entity by performing the following activities**:
- Be the focal point of all import and export activities
- Liaise with staffs and Partners' Entities and co-ordinate pick-ups, import and export shipments services and deliveries of materials and personal effects
- Organize and preside pre-cargo discharge and duet/operations meetings with Technical Logistics and the Clearing Agents
- Liaise with air/land/port and with technical logistics on all operational matters when necessary and
- Liaise with Partners' Entities and reception/ warehouse personnel to ensure prompt delivery of goods
- Liaise with relevant local and foreign authorities for the provision of stacking spaces prior to the arrival of transports
- Liaise effectively with government agencies (e.g. Customs, canning Companies) in the effort to secure relevant permits, approvals and shipping documentation for the Freight Forwarding function
- Direct and guide foreign third parties concerning local laws, practices and government regulatory bodies
- Participate in shipping contracts, procedures and policy formulation
- Maintain companywide an accessible Freight Forwarding database,
- Prepare weekly and monthly shipping activity reports to be submitted to the Freight Forwarding Team Leader
**The Job holder ensures the proper execution of Freight Forwarding processes by performing the following activities**:
- Run shipping Import/Export operations from origin across the world, to delivery at company approved reception facilities
- Ensure an efficient container tracking system with all parties
- Participate in Air/Land/Sea freighting and customs clearing operations
- Ensure that all materials arrived are properly demarcated for easy accessibility by customs during clearing processes
- Ensure that all customs clearing transactions are properly documented for easy accessibility during material and personal effects shipping
- Maintain record keeping filing systems and proper delineation and protection of all goods under Customs clearance
- Ensure that all materials cleared by the Customs are promptly delivered to the reception/warehouse without delay
- Follow-up with clearing agents from the arrival up to the Delivery and confirmation of arrival of consignments
- Arrange, direct and supervise Local transportation of materials across company locations and assist Technical Logistics to ensure that guidelines on the deliveries of Local Purchases of Materials are enforced
- Attend to Freight Forwarding alerts and notifications that may arise from Partners' entities or Authorities
- Ensure Final delivery of goods with Logistics and Partners' Entities and clarify the responsibilities of each actor each actor
**The Job holder manages the Compliance**:
- Ensure compliance of the Freight Forwarding processes with all internal Company rules (including TEPBR Code of conduct) and all applicable laws and regulation (JV rules, Country laws...)
- Ensure that all safety requirements such as certifications, identifications, etc. are fully complied as per company requirements and local government regulations
- Ensure the good administration and filing of all the Freight Forwarding documents in line with the applicable procedures
**The Job holder adheres to the H3SE rules**:
- Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
- Take the necessary measures to avert immediate threat of danger.
Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
**Context and environment**
- Newly Producing subsidiary with exploration/appraisal/development phases on operated assets.
Projects are predominately on LAPA (Production, Projects & Appraisal Drilling) and Foz do Amazonas (exploration drilling) (status as of 1/11/2017).
- High cost environment with stringent local regulations.
- Deep water / Ultra-deepwater context
- Exploration wells on the Equatorial Margin (Sensitive and remote environment)
- Taking over an existing facility operated by third party
- New Infrastructures and Organization
- Team work within a lean structure
- Relation with state authorities/regulators and JV Partners if applicable
This job requires very close contact with Partners' Entities and external agencies like customs, clearing agents/Freight Forwarders, banks, Pre-shipment inspection agents, local Clearing/Forwarding agents and delegation buyers.
The job holder needs to be able to reconcile divergences between Freight Forwarding practices and official rules of public servants and operate following the rulings and supervision of various local Government agencies.
- Office currently based in Rio de Janeiro (as of 1/11/2017) with regular offshore and national onshore site visits when required
- Est