Financial Assistant

Tracing its roots back to 1933, MDD is one of the world's top forensic accounting firms specializing in economic damage quantification calculations. With forensic accounting professionals in over 40 offices on 5 continents, MDD has global resources to assist our clients with their forensic accounting needs. MDD helps insurance companies, independent adjustment firms, multinational corporations, government entities, and individuals calculate the true economic damage of claims or disputes.

We are seeking a highly organized and detail-oriented Financial Assistant to support our finance and office operations in São Paulo. This role plays a critical part in managing day-to-day financial processes, including billing, accounts payable and receivable, and reporting, while also overseeing general office administration and HR support.

The position is primarily remote, with occasional visits to our São Paulo office for special projects or in-person support as needed.

• Billing Administration
• Draft and process client billing
• Manage regular and apportionment schedules
• Upload third-party charges
• Collaborate with WIP supervisors on billing matters
• Maintain and update billing rate tables
  • Accounts Receivable
  • Prepare AR statements and overdue notices
  • Update AR comments in the financial system (Vision)
  • Follow up on outstanding accounts
  • Liaise with WIP supervisors regarding receivables
    • Accounts Payable
    • Process employee expense reimbursements
    • Gather, review, and pay vouchers
    • Enter AP vouchers into Vision
    • Manage vendor relationships
      • Time and Expense Reports & Reporting
      • Upload and organize expense receipts as required
      • Generate regular and ad-hoc financial reports
        • General Ledger
        • Reconcile corporate credit card statements
        • Manage month-end checklists and reconciliations in coordination with external accountants
        • Handle banking transactions and identify receipts
        • Reconcile and pay applicable taxes
        • Support year-end reconciliations and audit preparation
          • Human Resources & Office Administration
          • Administer employee benefits and payroll
          • Maintain vacation and hours records
          • Organize company events and sponsorships
          • Communicate with vendors and suppliers
          • Oversee office maintenance and supply purchasing

• Degree or in-progress studies in Accounting, Finance, Business Administration, or related field
• 3–5 years of relevant experience in a similar role
• Fluent in English (Spanish is a plus)
• Proficient in Microsoft Word, Excel, and Outlook
• Experience with Vision or similar financial software preferred
• Strong multitasking and prioritization skills
• Professional demeanor and proactive, positive attitude

We are a specialist professional services and technology firm, working in partnership with leading insurance, highly regulated and global businesses. We help our clients to manage risk, operate their core business processes, transform and grow. We deliver professional services and technology solutions across the risk and insurance value chain, including excellence in claims, underwriting, distribution, regulation & risk, customer experience, human capital, digital transformation & change management.

Our global team of more than 8,000 professionals operate across ten countries, including the UK & the U.S. Over the past ten years Davies has grown its annual revenues more than 20-fold, investing heavily in research & development, innovation & automation, colleague development, and client service. Today the group serves more than 1,500 insurance, financial services, public sector, and other highly regulated clients.