Administrative Support

Local Unit & Position Description:
Energy Systems business area is recruiting an administrative support to execute the following activities:
- To manage DNV registration in customer's websites and forms
- Support in bidding processes (e.g. upload files)
- Supporting the Managers in all administrative process and market and sales support
- Supporting the Managers in market and sales support
- To be responsible (to collect, generate and send administrative, legal and other documents) for Project's support documentation - incl. HSSE&Q questionnaires
- Actively support PMs on the following activities (out of technical part):
- Original set data in Internal tools
- Proposal / Project progress weekly and monthly updates
- Prepare and/or check Invoicing - interface with Costumers
- Invoice follow up - interface with PM
- Call for invoice and drafted invoice check - interface with cost controller
- Responsible on monthly delivery - interface with PMs and Cost Controller
- Project Analysis, support on internal agreements
- Subcontractors hours control - cross check with project budget and Section provision
- Support on ART elaboration
- To act as focal point of administrative support for subcontractors hiring process
- Requesting, validating of all documentation from subcontractors
- Attendance of all questionnaires and forms requested as per internal requirements, including contracts
- Request to the HR of the insertion of the subcontractors in internal tool, and quarterly update of our database
- Invoicing and Expenses checking/processing
- To act as focal point of administrative support for HSSE&Q (Health, Safety, Security, Environment & Quality) matters within Energy Systems Brazil, with the following responsibilities:
- To participate in Management System Review (Quality)
- Management, Control, Stock and Purchase of PPE
- Support Monthly and Quarterly HSSE&Q Reports
- Supporting and cooperating in Internal and External HSSE&Q Audits, checking processes and controls, and during the audit participating when necessary
- Supporting to all requests from HSSE&Q Business Partner
Position Qualifications:
- Bachelor in Administration or studying (and close to graduate)
- Native Portuguese and Advanced English
- Office Package and digitalization mindset
- Ability to work within tight deadline
- Ability to completely undertake activities with limited supervision
- Attention to detail
- Ability to work on a team effectively and efficiently, but also be able to show effectiveness when working individually
Company & Business Area Description:
DNV is the independent expert in assurance and risk management, operating in more than 100 countries. Through our broad experience and deep expertise we advance safety and sustainable performance, set industry benchmarks, and inspire and invent solutions.
We provide assurance to the entire energy value chain through our advisory, monitoring, verification, and certification services. As the world's leading resource of independent energy experts and technical advisors, we help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry. We are committed to realizing the goals of the Paris Agreement, and support all stakeholders to transition faster to a deeply decarbonized energy system.
Equal Opportunity Statement:
DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity

---