Admin Assistant

**Pogust Goodhead** is a ground-breaking law firm that pursues class actions against the largest companies in the world on behalf of millions of individuals. Founded by Harris Pogust and Tom Goodhead in 2018, Pogust Goodhead is now the leading law firm in the world in its main practice areas and has been described as "the first legal unicorn," it has raised over $300m in financial backing with work in progress of over $5bn.
**Pogust Goodhead **has offices across the United Kingdom (London, Liverpool, Edinburgh), United States (Philadelphia, Miami, San Diego, New Jersey), Netherlands (Amsterdam), and Brazil (Rio de Janeiro, Sao Paulo, and Brasilia); together with joint ventures with law firms in Germany, South Africa, Australia, and Peru.
**The overall purpose of the role**:
An Admin Assistant | Back-Office in Pogust Goodhead has to work in an on-site position at the Rio de Janeiro Office and requires an organized, detail-oriented, and proactive individual capable of efficiently managing various administrative tasks. As Admin Assistant | Back Office, you will be crucial in supporting the company's administrative activities, ensuring smooth operations, and enhancing overall efficiency. You will oversee the back-office functions, handling office logistics, Facilities and other administrative talks to providing valuable assistance to the administrative team.
**Responsibilities**:
**Back-Office**:
Organize administrative documentation, ensuring proper filing and record-keeping.
Oversee data analysis and research using various tools to support decision-making processes.
Collaborate with different departments to streamline and optimize administrative workflows.
**Office Logistics**:
Schedule internal and external meetings when needed, ensuring timely arrangements and logistics.
Assist in project and event activities and resources as required.
**Financial support**:
Process payments into systems, ensuring accuracy and compliance with company policies.
Assist with corporate buying needs, monitoring expenses, and reconciling statements.
Handle small purchases and obtain quotations for products and services needed by the company.
**Communication and Reception**:
Help to handle telephone calls and provide professional reception services to visitors.
**Team Support**:
Provide administrative support to the administrative team, assisting in their day-to-day tasks and special projects.
Collaborate with other team members to ensure efficient cross-functional support.
**Technology and Systems Proficiency**:
Basic knowledge of technology and proficiency in office software for tasks such as document creation and editing, spreadsheet usage, database handling, and performance task tracking system management.
**Requirements**:
**Education and Experience**:
Previous experience as an office assistant, admin assistant, or in a similar capacity is preferred.
Completion of ongoing graduation in Business Administration or related fields is a plus.
**Skills and Abilities**:
Excellent organizational and communication skills, both written and oral.
Proficiency in English, with an advanced level of communication.
Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
Enthusiasm, curiosity, and a willingness to learn fast.
Team player with the ability to work independently and take initiative when needed.
**The Admin Assistant | Back Office is expected to play a pivotal role in maintaining a well-organized and efficient administrative environment. Your dedication and contribution to enhancing company processes will be highly valued, and you will have the opportunity to make a significant impact on our company's success.**
**Benefits**
**POGUST GOODHEAD employee commitment**
**At POGUST GOODHEAD **we believe in championing personal growth and achievements, but first and foremost, we're also a team, and a team is strongest when everyone feels that they are supported and valued as individuals.
**We know that our team is the heart of POGUST GOODHEAD and that is why we make the following commitment to all our people**:
- To be a meritocracy with a fair and transparent pay review process
- To offer opportunities for internal promotion
- To provide everyone with an honest and structured performance review process
- To provide a learning environment that supports its employees in becoming experts in their roles
- To give all POGUST GOODHEAD's people opportunities to influence and improve how we work
**Our commitment to building an inclusive workplace**
POGUST GOODHEAD is an equal opportunities employer who believes passionately that our team should represent the diversity of the clients that we support. We are committed to providing a place of work that provides fair and equal career growth and learning opportunities to all its employees. We do not tolerate discrimination within our company, and we celebrate creating a culture offering opportunity for all, regardless of race, cultu

---