Executive Assistant

2 semanas atrás


Brasília, Distrito Federal, Brasil Agent Tempo inteiro

Job Title: Executive Assistant

Type: Full-Time, Remote

Working Hours: Mondays - Fridays 9:00 am - 6:00 pm (EST)

Compensation: USD $1,200 - $1,500/month

About the Company:

We are a data-driven firm specializing in global digital advertising and retention marketing. Our expertise lies in creating advanced solutions that drive significant growth for partners, ranging from dynamic startups to Fortune 500 brands. With a diverse portfolio, we engage with both B2B and B2C partners, including eCommerce, franchises, technology, apps, sports, events, financial services, and retailers. We have generated over $750+ million in traceable, lucrative online revenues.

The Role: We are currently looking for an experienced and detail-oriented Executive Assistant to join our team. We are searching for someone with exceptional communication and interpersonal skills. In this crucial position, you will be instrumental in supporting our Executives on a daily basis and contributing to the company's growth. If you are passionate about digital marketing and strive to achieve outstanding outcomes, we welcome you to become a part of our team and contribute significantly to our clients' success.

Responsibilities:

  • Managing all inbound and outbound communications, including emails, calls, reports, and internal correspondence for the CEO.
  • Organizing important documents, such as reports, meeting notes, emails, tax papers, and letters.
  • Scheduling meetings with both internal and external stakeholders.
  • Creating presentations for meetings with internal and external partners on behalf of the executives.
  • Keeping the executive's schedule updated, adding events/meetings, rearranging appointments, and providing daily briefs.
  • Arranging travel arrangements both locally and internationally for Executives and Staff.
  • Handling billing, invoicing, and accounts receivable tasks.
  • Conducting research and generating reports on various subjects as per the executives' requirements.
  • Maintaining organization of critical data and documents such as invoices, reports, agreements, and confidential files.
  • Ensuring a high level of discretion and confidentiality.
  • Managing CRM Database.
  • Organizing and managing emails to guarantee an orderly and well-maintained inbox.
  • Keeping the CEO punctual, informed, and well-prepared for meetings.

Requirements:

  • 5+ years of experience as an Executive Assistant
  • Proficiency in Hubspot Management
  • Proficiency in Microsoft Office Suite & Excel - will be assessed on this
  • Exceptional communication and interpersonal skills
  • Strong grammar and writing abilities
  • Outstanding attention to detail
  • Effective time management
  • Capability to conduct research and create reports or presentations
  • Quick learning ability
  • Ability to manage sensitive and confidential information with discretion
  • Capability to thrive in a fast-paced environment
  • Desire to expand knowledge and acquire new skills
  • Capacity to multitask effectively

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