Admin Assistant
2 semanas atrás
Experiência profissional ou militar;
- Experiência trabalhando com computadores e produtos e aplicativos do Microsoft Office;
- Ensino médio ou equivalente;
- Trabalhar horas extras conforme necessário;
- Trabalhar em um horário/turno/área de trabalho flexível, incluindo fins de semana, noites e/ou feriados;
- Ter 18 anos ou mais.
Auxiliar Administrativo - Temporário
Estamos buscando alguém excepcionalmente proativo, motivado e voltado para a equipe para dar suporte à nossa Comunidade do VCS (Virtual Customer Service) no Brasil. O funcionário trabalhará principalmente de casa (WFH), porém terá que ir ao armazém de VCS localizado no Centro de Processamento da Amazon em Cajamar quando necessário.
Por fim, o Admin apoiará a execução de atividades de diversão, gerenciando o orçamento do VCS, criando propostas de atividades de engajamento, elaborando a arte e as comunicações.
**Esta posição terá várias funções principais, incluindo**:
1. Gerenciar e coordenar eventos de funcionários, seja de modo virtual ou fora das instalações, apresentações do All Hands, festa da Amazon e outras tarefas repetitivas.
2. Criar, gerenciar e executar atividades de engajamento, incluindo propostas de atividades, elaboração da arte e comunicação.
3. Criar e executar atividades de engajamento LATAM com os assistentes administrativos de diferentes países.
4. Gerenciar a logística (cotação, pedido, compra, recebimento, armazenamento, rastreamento e entrega) para todas as mercadorias e materiais a serem enviados para os líderes e associados do VCS (considere uma população de mais de 300 pessoas).
5. Responsável pelo cadastro e negociação com fornecedores, compra de qualquer tipo de itens e prêmios conforme solicitado pela liderança.
6. Apoiar a equipe de logística no envio dos materiais de engajamento, presentes, prêmios, etc.
7. Promover atividades de comunicação e engajamento para a Comunidade Virtual CS usando ferramentas internas e outros métodos de comunicação.
8. Estar envolvido em outras atividades administrativas essenciais (coordenação de eventos internos e orçamentos, organogramas, pedidos de suprimentos).
9. Resolver os problemas das instalações conforme necessário. Comunicar e documentar as necessidades das instalações.
10. Manter relatórios e indicadores diários / semanais / mensais.
11. Redação, edição e preparação de documentos. Criação e condução do boletim informativo mensal do VCS e as comemorações de aniversários.
12. Gerenciamento de requisitos complexos do calendário e programação.
13. Responsável pela criação e / ou atualização de documentação e SOPs (Standard Operations Process).
14. Gerenciar todos os preparativos de viagem e despesas (nacionais e internacionais), incluindo a configuração da reunião, hospedagem, transporte, refeições etc.
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Administrative Assistant - Acting
We are seeking an exceptionally proactive, motivated and team-oriented individual to support to our VCS (Virtual Customer Service) Community in Brazil. This position will work from home mostly and will be required to go to the VCS storage room located in Cajamar Amazon Fulfilment Center when needed.
**This position will have several key functions including**:
1. Manage and coordinate employee events, all hands meetings, off-sites, Amazon party and other repetitive tasks.
2. Create, manage and execute engagement activities, including activities proposals, art creation and communication.
3. Create and execute LATAM Engagement activities with Admin Assistants of different countries.
4. Manage logistic (Quote, order, purchase, receive, store, track and delivery) for all goodies and material to be sent and received to VCS leaders and associates (Consider a population of 300+ people).
5. In charge of onboarding and negotiation with new vendors needed, purchasing of any type of goodies and prizes as requested by leadership.
6. Support the Logistics team and ship all the engagement materials, gifts, prizes, etc.
7. Drive communication and engagement activities for CS Virtual Community using internal tools and other communication methods.
8. Be involved in other core administrative activities (Coordinating Internal Events and budgets, organizational charts, supply ordering).
9. Resolve facility issues as needed. Communicate and document facility needs.
10. Maintain various daily/weekly/monthly reports.
11. Document writing, editing, and readiness. Create, own and drive VCS monthly newsletter and birthday´s celebrations.
12. Management of complex calendar and scheduling requirements.
13. Responsible of creating and/or updating documentation and SOPs (Standard Operations Process).
14. Manage all travel arrangements and expenses (domestic and international), including meeting set-up, lodging, transportation, meals, etc.
- Experience with end-to-end project management.
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