Administrative Coordinator

Há 2 dias

Porto Alegre, Rio Grande do Sul, Brasil beBeeAdministration Tempo inteiro R$60.000 - R$120.000
Job Title: Administrative Coordinator

This remote job offers a fantastic opportunity as an Administrative Coordinator.

The role provides administrative and customer service support, helping to coordinate schedules, maintain communication with internal and external teams, and manage tasks in a dynamic environment.

The ideal candidate will be tech-savvy, detail-oriented, and proactive, supporting the client in a variety of tasks to ensure smooth daily operations.

  • Calendar Management: Organize schedules, book meetings, and keep calendars up to date.
  • Email Management: Review, prioritize, and organize emails professionally.
  • Task Tracking: Monitor tasks and deadlines using project management tools.
  • Documentation: Prepare reports, take meeting notes, and maintain organized digital files.
  • Customer Support: Communicate with clients and teams via email, chat, and phone as needed.
  • Research Assistance: Support with gathering information and summarizing findings when required.
  • General Admin: Assist with ad-hoc administrative and support tasks as assigned.

Qualifications:

  • At least one year of related experience and/or a related degree.
  • Excellent written and verbal communication skills.
  • Ability to excel in a fast-paced environment.
  • Strong organizational abilities.
  • Meticulous attention to detail.
  • Collaborative team spirit.
  • Commitment to confidentiality.
  • A quiet, private workspace.
  • Must be at least 21 years old.

Software Skills:

  • Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, etc.)
  • WhatsApp
  • Asana
  • Miro
  • Canva
  • AI tools (flexible)

Languages:

  • English mandatory
  • Portuguese mandatory

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