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Office Coordinator

2 meses atrás

Região Geográfica Intermediária de Campinas São Paulo Brazil Vera Solutions Tempo inteiro
Job Summary

Vera Solutions is seeking a highly organized and detail-oriented Office Coordinator to join our team in São Paulo. As an Office Coordinator, you will be responsible for ensuring the smooth operation of our office, including facilities management, administrative tasks, and procurement.

Key Responsibilities
  • Facilities Management: Monitor and coordinate all maintenance services, including preventive/periodic maintenance checks, and determine the need for repairs or renovations based on daily inspections.
  • Administrative Tasks: Manage the office budget, handle insurance-related tasks, execute monthly expense reports, and process the office lease renewal with the property owner.
  • Procurement: Procure weekly office supplies, purchase new equipment, and purchase cleaning/stationery supplies.
  • General: Oversee the Health and Safety policies, create and update documents, manage reception tasks, organize company events, and welcome new hires.
Requirements
  • Previous experience working as an Office Assistant, Office Coordinator, or other relevant position.
  • Previous experience with facilities management.
  • Technical aptitude and confidence with Google Suite, Microsoft Office Suite, etc.
  • Good practical experience with office equipment.
  • Demonstrated interest and experience in maintaining a good work environment for Vera staff.
  • Fluency in English language (spoken and written).
  • Strong organizational and planning skills in a fast-paced environment.
  • Positive, supportive attitude.
  • Able to work independently.
  • Able to go into office daily.
What We Offer
  • Competitive compensation (including benefits), commensurate with experience and cost of living.
  • 48 days of paid leave each year, including local and company-wide holidays and a December break.
  • Medical insurance premiums, including family coverage, up to a maximum amount.
  • Wellness leave.
  • Paid sabbatical to employees who complete three consecutive years.
  • Employee Incentive Plan.