Key Office Support Specialist

1 semana atrás

São Paulo, São Paulo, Brasil beBeeFacilities Tempo inteiro R$40.000 - R$60.000
Administrative Coordinator Role

We are seeking an Administrative Coordinator to play a key role in maintaining a dynamic and efficient workplace. As the primary point of contact for office operations, facilities, and employee experience, you will be responsible for ensuring seamless day-to-day activities.

Job Description:

The successful candidate will oversee daily reception services and front-office coordination, ensuring general office upkeep, supplies management, vendor coordination, and service-level agreements. They will act as the main liaison with building administration and local service providers, supporting onboarding logistics, managing mail and courier services.

Responsibilities:
  • Ensure proper maintenance of office infrastructure and equipment, coordinate preventive and corrective maintenance schedules with vendors.
  • Oversight of workspace allocation, ergonomics, and efficient use of office areas, manage facilities-related purchases and follow budget controls.
  • Lead business continuity and office emergency response protocols, ensure compliance with national occupational health and safety regulations.
Additional Responsibilities:
  • Plan and execute local employee engagement events and celebrations, align local engagement initiatives with the Global HR & BEE team.
  • Coordinate volunteer and social responsibility activities, manage the approved BEE budget and vendor payments.
  • Support employee lifecycle processes, assist in administering employee benefits, perks, and wellness programs, ensure timely updates of employee records and documentation.
Requirements:
  • Previous 2-3 years experience in office administration, facilities, or HR coordination.
  • Knowledge of local labor and safety regulations.
  • Strong organizational and multitasking skills.
  • Service mindset and excellent interpersonal communication.
  • Proficiency in English; nice to have Spanish.

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