Infrastructure Coordination Specialist

Join a dynamic team as we seek a skilled Utility Coordinator to support our rail infrastructure projects.

We are looking for an experienced professional to work with us in reviewing freight rail construction design plans, identifying potential conflicts, and coordinating with utility companies. As a Utility Coordinator, you will be responsible for ensuring that our projects meet the highest standards of quality and safety.

• Review proposed freight rail construction design plans against all available utility infrastructure documentation to determine locations of potential conflicts with applicable standards and project construction.
• Review of railroad license agreements, easements, deed records, or other documents to determine occupancy rights and applicability of compensable interests.
• Perform records research at City / County offices to determine land ownership and property boundaries, as necessary.
• Support Project Managers and participate in client and stakeholder visits, site visits, field assessments, and construction observation as needed.
• Assist with the identification, communication, and resolution of utility conflicts on Transportation/Roadway projects.
• Assist with the management and coordination of Subsurface Utility Engineering (SUE) investigations, schedule, and submittals.
• Perform utility records research, obtaining project utility company contacts, existing maps and plans, preparing contact ledgers and assist in utility conflict tracking reports.
• Work independently, and with project team, coordinating with utility companies and design engineers to meet client's needs and objectives.
• Assist with and prepare client deliverables, utility exhibits, project guides, project reviews, project invoices, expense reports and project monitoring/field verification, as needed.
• Apply company/client quality assurance guidelines and procedures for project documents, time and budget management.
• Assist in the review and perform QA/QC of utility company agreements, plans, specifications, cost estimates and invoices submitted by utility companies to assure compliance with applicable rules, regulations, and requirements of the client.
• Frequent communication, both verbal and written, between project managers, clients, and utility owners to ensure project schedules are met and are compliant with federal, state and local laws, in addition to any other regulations required by the client.
• Assist with and conduct meetings, presentations, and minutes for both in person and virtual meetings.
• Support Project Managers in the development of proposal elements, project scope elements, budget elements, and schedule elements.
• Type, format and organize project documents, reports, specifications, and correspondence.
• Create and maintain paper and electronic files.
• Travel requirements are typically 20%.
• Perform other duties, as assigned.
  

• Bachelor's degree
• Ability to read and understand civil transportation engineering design plans
• Ability to read and understand utility installation and adjustment plans
• Position requires strong communication, both verbal and written, organization skills, attention to detail, scheduling and problem-solving skills
• Ability to read and understand contractual documents, including but not limited to; deeds, engineering plans, sub-contractor proposals, reimbursement agreements, occupancy and use agreements, etc.
• Basic understanding of real estate principles and the ability to read and understand easements, deeds, legal descriptions and general documents associated with property rights
• Proficiency in Bluebeam Revu, ArcGIS, KMZs, AutoCAD, or MicroStation
• Familiarity of Transportation/Roadway/Utility industry
• Local candidates preferred
• Technical degree or a combination of education and relevant experience
• A minimum of 3 years of related experience
• Proficiency in Microsoft Office, specifically Word, Excel and Outlook
• Ability to read and understand civil transportation engineering design plans
• Ability to read and understand utility installation and adjustment plans
• Position requires strong communication, both verbal and written, organization skills, attention to detail, scheduling and problem-solving skills
• An attitude and commitment to being an active participant of our employee-owned culture is a must

• A comprehensive benefits package that promotes employee ownership, employee health, performance, and success.
• Medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement.
• A supportive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

We foster a culture of inclusion throughout our company and within our communities.

We believe in creating a sense of belonging and fostering a supportive environment where everyone is empowered to engage and contribute.

We provide opportunities for growth and development, and we recognize and reward outstanding performance.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Management, Consulting, and Engineering
• Industries: Civil Engineering, Truck Transportation, and Environmental Services