Administrative Coordinator

Há 6 horas

São Paulo, São Paulo, Brasil Dow Tempo inteiro
About the Role

We are seeking a highly skilled and detail-oriented Administrative Specialist to join our team at Dow. As an Administrative Specialist, you will provide general administrative support to a leader or department, exercising discretion and independent judgment in managing the flow of work.

Key Responsibilities
  • Provide a wide range of professional administrative support under limited direction to leaders, colleagues, or groups in the organization.
  • Under limited direction, schedule meetings, book conference rooms, order food and drink, and manage the visitor process.
  • Attend meetings to assist with presenting materials or taking notes.
  • Ensure communications flow properly utilizing knowledge of business/function's organization structure and overall Dow processes.
  • Takes ownership in their work and demonstrates good problem-solving skills.
  • Capable of prioritizing competing requests successfully and multi-tasking.
  • Demonstrates comfort and skill when using technology.
  • Strong organization and time management skills.
  • Good planning skills and ability to anticipate needed resources.
  • Able to adapt to change.
  • Acts as a point person for questions or guidance.
  • May act as department focal point with external vendors, service providers, etc.
  • Arranges domestic and international business travel and prepares travel itinerary.
  • Books flights, cars, makes hotel and restaurant reservations.
  • Schedules meetings and receives meeting notices for manager.
  • Proactively manages conflicting meetings.
  • Continuous improvement within work processes and systems.
  • Maintaining and adding documents into SharePoint sites and Teams.
  • Acts as the technical office equipment focal point to enable daily effectiveness.
  • Completes expense reports for self and others, and submits on behalf of leader and/or team.
  • Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager.
  • May act as a workgroup safety warden and communicate safety messages to workgroup.
  • Participates as an active team member on entire projects and can complete projects independently.
  • Finds ways to improve project/team efficiency.
  • Works with minimal direction to produce quality results.
  • Overcomes obstacles in order to complete projects.
  • Independently initiates activities that contribute to the achievement of team goals.
  • Seizes opportunities in a responsive manner.
  • Has a bias for action.
  • Maintains productivity during times of change.

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