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Support Operations Administrator
2 semanas atrás
This position is responsible for providing administrative support to the Division/Rio Office. The successful candidate will be able to perform a variety of tasks, including general office duties, customer service, and special projects.
Job Responsibilities:
- Assist the Division/Rio Office in daily activities, such as answering phones, responding to emails, and performing data entry tasks.
- Perform various clerical duties, including photocopying, faxing, mailing, and filing.
- Provide reception relief and assist with other reception-related tasks as needed.
- Organize programs, events, meetings, or conferences by arranging facilities, catering, issuing invitations, coordinating speakers, and controlling event budgets.
- Arrange complex travel plans and itineraries, compile documents for travel-related meetings, and meet and greet clients and visitors.
- Act as back-up (vacation relief) for the Secretary, Receptionist, Crew Change Coordinator, and other office positions when needed.
- Analyze invoices for coding and proper approval, interact with division personnel to resolve coding and approval issues, and compare invoices to outstanding purchase orders in SAP system.
- Education: High school diploma or equivalent required.
- Computer skills: Microsoft Office and TEAMS proficiency required.
- Languages: Basic knowledge of English language - written and conversational required.
- Communication skills: Strong communication and interpersonal skills required.
- Opportunity to work in a dynamic environment
- Competitive salary and benefits package
- Professional development opportunities
Please note that this job description is not an exhaustive list of responsibilities. Other tasks may be assigned as needed. We are an equal opportunity employer and welcome applications from diverse candidates.
