High-Level Administrative Support Professional

Há 2 dias

São Paulo, São Paulo, Brasil beBeeSupport Tempo inteiro R$50.000 - R$80.000
Senior Support Professional

We are seeking an experienced Senior Support Professional to provide high-level administrative assistance to three senior Directors in our Sao Paulo office. This is a unique opportunity for a seasoned professional to excel in this challenging position, partnering with our senior leadership as a key team member.

The primary responsibilities of the role include:

  • Managing incoming communication and correspondence on behalf of the board members
  • Coordinating complex diary management across different time zones
  • Engaging at a senior level in the industry (C-suite level)
  • Organizing internal and external meetings, taking minutes, and following up on actions arising
  • Developing and publishing internal and external communications content across various media channels
  • Managing internal systems and databases, including producing reports
  • Creating high-quality graphical board reports
  • Preparing professional documents using Microsoft Office software
  • Overseeing Teams channels and content
  • Coordinating travel arrangements and managing expenses and time sheets

The ideal candidate will possess:

  • Exceptional written and verbal communication skills, fluent in Portuguese and English
  • A proven ability to build strong relationships and work collaboratively within the team
  • Proficiency in Microsoft Office and experience providing support to others
  • Experience in minute-taking and organizing Board meetings
  • Excellent organizational skills and commercial acumen
  • Ability to work under pressure and meet tight deadlines
  • Complex diary management expertise, liaison experience with clients, and handling confidential material

Bonus qualifications include:

  • Proven experience as an Executive Assistant at Executive Board level
  • Project Management experience
  • An interest in the industry

We offer a dynamic work environment that values diversity, equality, and inclusion. Our goal is to create a workplace where each individual can thrive and contribute to our success. We strive to maintain a healthy work-life balance, offering flexible working arrangements and promoting employee well-being.

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