Office Operations Coordinator

2 semanas atrás

Rio Grande do Sul, Brasil beBeeTeamwork Tempo inteiro R$85.500 - R$102.780
Job Title:

Administrative Support Specialist

Job Description:

The primary responsibility of the Administrative Support Specialist is to provide general administrative support to the management team and act as the first point of contact for visitors. This role involves a wide range of tasks, including office and business-related duties, communication with external collaborators, and organizational support.

Key Responsibilities:
  • Support the management team in office and business-related tasks, including attending meetings and taking minutes.
  • Provide daily support to the Plant Manager by tracking general activities and communicating with external collaborators.
  • Welcome and attend to visitors, monitor all visits, and support the organization of their stay.
  • Organize business travel for employees, including travel orders, visa arrangements, taxi vouchers, travel insurance, and other travel-related needs.
  • Respond promptly to telephone calls and redirect them as necessary.
  • Receive, sort, and distribute daily mail/packages.
  • Maintain a safe and tidy reception area in accordance with procedures, rules, and regulations.
  • Prepare, print, bind, and archive all company documents and reports as needed.
  • Prepare and organize documentation and reports.
  • Provide support to the Human Resources department as needed.
  • Oversee the procurement of office supplies.
  • Coordinate the sale process of aluminum waste (Scrap and UBC).
Requirements:

To be successful in this role, you will need:

  • A high school diploma or higher education degree.
  • Excellent knowledge of the English language (both written and spoken).
  • Proficiency in working with MS Office suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills and attention to detail.
  • Preferably, work experience in similar roles, ideally in an international environment.
  • Ability to work independently and solve problems.
  • Excellent communication and interpersonal skills.
What We Offer:

As a member of our team, you can expect:

  • A dynamic and supportive work environment.
  • The opportunity to work on challenging projects and develop your skills.
  • A competitive salary and benefits package.
  • The chance to make a real difference in your professional development and the community.

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