Senior Financial Operations Coordinator

1 semana atrás

São Paulo, São Paulo, Brasil beBeeAccountspayable Tempo inteiro
AP Clerk Job Description">

We are looking for an experienced Accounts Payable Clerk to join our team. The successful candidate will be responsible for handling and working closely with departments and managers to ensure that the AP process runs on time and accurately.

This position will require excellent written and spoken English, as well as strong organizational and communication skills. You will be in contact with colleagues from various locations, including Canada, Mexico, USA, and France, and will be responsible for all communications related to payments and vendors.

Your key responsibilities will include:

  • Onboarding new vendors on company systems, ensuring all documents are complete and compliant with our policies and conduct code.
  • Receiving invoices and other documents from vendors and conducting initial reviews for accuracy, including company details, services provided, and amounts charged.
  • Approving invoices with internal departments and confirming that services were rendered and completed.
  • Entering data into ERP for all received documents, ensuring correct classification for GL accounts and project codes.
  • Running payment flows on ERP and importing files to the bank.
  • Approving payments with our director and ensuring all bank transactions are error-free.
  • Acting as the main contact with our external accounting provider to share all received and paid documents.
  • Monitoring AP aging to ensure no vendors remain unpaid for more than 60 days; investigating and resolving any issues.
  • Reconciliation of bank balances monthly between ERP and bank statements.
  • Collaborating with the finance manager on monthly closing activities.
  • Coordinating with other Business Units to issue intercompany agreements and cost rebills when needed.
  • Providing documents to the local bank to close FX operations on receivables.
  • Supporting local managers with reports on their monthly costs and serving as the main contact for budget inquiries.
  • Performing daily activities to ensure the finance department and Ubisoft operate efficiently, assisting with any departmental requests.

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