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Executive Assistant
3 semanas atrás
At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. That’s why for more than 135 years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s largest and most broadly based healthcare company, we are committed to using our reach and size for good. We strive to improve access and affordability, create healthier communities, and put a healthy mind, body, and environment within reach of everyone, everywhere. Every day, our more than 140,000 employees across the world are blending heart, science, and ingenuity to profoundly change the trajectory of health for humanity.
Diversity, Equity & Inclusion are essential to continue building our history of pioneering and innovation, which has been impacting the health of more than 1 billion patients and consumers every day for more than 130 years. Regardless of your race, belief, sexual orientation, religion, or any other trait, YOU are welcome in all open positions at the largest healthcare company in the world.
When You Join Johnson & Johnson, Your Move Could Mean Our Next Breakthrough.
**We are searching for the best talent for Executive Assistant (Fix term: 5 months) to be in Sao Pulo.**
**Purpose**:The Executive Assistant is responsible for providing comprehensive administrative support to assigned Janssen Brazil directors.
**You will be responsible for**:
- Is responsible for calendar coordination, scheduling and arranging meetings with internal and external partners, managing vendors for meetings, complex domestic and international travel arrangements, and closely partner with internal teams;
- Must have the ability to make last-minute changes to calendar due to shifting priorities;
- Prepares expense reports to assigned Board Members;
- Interacts with various levels of management and must build strong relationships with Executive Assistants to other Board Members;
- Supports the governance of assigned Board Members' leadership teams, organizing monthly meeting agenda and meeting minutes;
- Is responsible for scheduling and coordinating team meetings and events (space, food, supplies, logistics) - both onsite and offsite;
- Is responsible for end-to-end purchase orders in the scope of Executive Assistants and has a shared responsibility with the Executive Assistants to other Board Members over the purchase and management of office supplies.
**Qualifications**:
- A minimum of a High School diploma is required.
- Proven ability to work collaboratively as part of a team, possess exceptional communication skills (both written and verbal), and operate with a high sense of urgency while maintaining a high degree of professionalism is required.
- Strong organizational skills and attention to detail is required.
- The ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment is required.
- Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
- Handling of medium-sized internal meeting logistics is required.
- Experience managing multiple calendars via Outlook is required.
- Fluent in English. Spanish is a plus
