Office Administration

1 semana atrás

Sao Paulo, Brasil Fortinet Tempo inteiro

**Main responsibilities**:

- Answer and direct phone calls;
- Greet and direct visitors;
- Receive, sort and distribute mail/deliveries;
- Organize and replenish office supply stock;
- Set up conference rooms for meetings/trainings;
- Coordinate building and office entrance/ exit access and badges;
- Coordinate outlook calendar for meetings/ trainings/ events;
- Register new vendors in the system;
- Be the main point of contact with local office vendors;
- Manage the office cleanliness and infra-structure maintenance;
- Approve demo products requests in the system;
- Submit PR (purchase request) in the system;
- Control of demo products local return process;
- Control and coordination of local public storage inventory;
- Control of demo products imports;
- Help ensuring all collaborators and providers are following the Covid-19 protocols inside the office.

**Requirements**:

- Bachelor’s degree, bachelor’s degree in Administration preferred;
- Previous work experience within the office environment (minimum of 3-5 years of related experience);
- Excellent organizational skills and attention to detail;
- Ability to work independently and effectively or as part of a team;
- Ability to exercise sound judgment and take initiative;
- Excellent written and verbal communication skills;
- Highly organized, proactive and dynamic;
- Fast learning;
- Solution oriented, able to work well in a fast-paced environment;
- Capable of working with others at all levels of the organization and across cultures;
- Willingness to learn and to grow with the company;
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel);
- Fluency in Portuguese. Intermediate English. Spanish is a plus.

LI-PC4

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