Operations Coordinator

Há 2 dias

São Paulo, São Paulo, Brasil Hire Overseas Tempo inteiro US$40.000 - US$60.000 por ano

We're looking for a high-level Executive Assistant or an Operations Coordinator who's more than just organized—they're resourceful, creative, and ready to move fast when it counts.

This role is built for someone who can handle the unexpected, juggle multiple tasks without flinching, and be on-call during weekends (with flexibility), all while coordinating swag orders, handling light design needs, and managing executive-level tasks.

If you're the kind of EA who anticipates needs, thinks three steps ahead, and thrives in a high-performance, always-on environment—this is your next role.

Perks & Benefits
  • Paid in USD every 15th & 30th of the month
  • Up to 14 days of Paid Time Off per year
  • Observance of Philippine Regular Holidays (Flexible Holidays depending on the place of residency)
  • 100% remote – work from anywhere
  • Direct exposure to high-level business decisions and executive operations
  • Work with a fast-moving, results-oriented team that values trust and excellence
What You'll Be Doing
  • Swag Coordination
    • Research, design, and order custom-branded merchandise (e.g. event giveaways, client gifts, team kits)
    • Coordinate with vendors, track inventory, and manage logistics end-to-end
  • Graphic Design & Visual Content
    • Create simple but polished graphics for swag, presentations, and internal materials
    • Edit and format PDFs, slide decks, and branded assets
    • Use Canva, Figma, or similar tools to execute fast turnarounds
  • Executive Support & On-Call Availability
    • Be available on weekends (as needed) and respond quickly to messages
    • Manage inbox triage, calendar support, and task follow-ups
    • Anticipate needs, flag time-sensitive requests, and maintain clear communications
    • Handle errands, research, order placement, and other ad hoc admin tasks
Who You Are
  • 3+ years of experience as an Executive Assistant supporting C-Level Executives in a fast-paced environment
  • Proven ability to manage swag logistics, gifting, or event coordination
  • Strong design skills using tools like Canva, Figma, or Adobe Suite
  • Comfortable being on-call during weekends (actual work volume may vary)
  • Highly responsive, proactive, and solutions-oriented
  • You don't wait to be told what to do—you spot the need and act
Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

  1. Initial Application - Submit your application and complete our prequalifying questions
  2. Video Introduction - Record a brief one-way video introduction to showcase your communication skills
  3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
  4. Recruitment Interview - Initial screening with our talent team
  5. Executive Interview - Meet with senior leadership to discuss role alignment
  6. Client Interview - Final interview with the client team you'd be supporting
  7. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

  • Marketing Operations Coordinator

    4 semanas atrás

    São Paulo, São Paulo, Brasil Eli Lilly and Company Tempo inteiro

    Marketing Operations Coordinator - Operations and Center of Excellence (Hub) Join to apply for the Marketing Operations Coordinator - Operations and Center of Excellence (Hub) role at Eli Lilly and Company . The Regional Center of Excellence (CoE) for Process and Controls is a strategic hub focused on driving operational excellence, standardizing...

  • Operations Coordinator

    4 semanas atrás

    São Paulo, São Paulo, Brasil Typescouts Tempo inteiro

    Position: Operations Coordinator Salary: USD $1.3k - $1.6k / month Working hours: EST day shift (8h / day) Candidates location: Latam Please, upload your resume in English About the company This company is a fast-growing executive search firm that partners with venture-backed startups across the U.S. Their team helps high-growth companies find and...

  • Operations Coordinator

    Há 3 dias

    São Paulo, São Paulo, Brasil Typescouts Tempo inteiro US$1.300 - US$1.600

    Position: Operations CoordinatorSalary: USD $1.3k - $1.6k / monthWorking hours: EST day shift (8h / day)Candidates location: LatamPlease, upload your resume in EnglishAbout the companyThis company is a fast-growing executive search firm that partners with venture-backed startups across the U.S. Their team helps high-growth companies find and hire top-tier...

  • BRA - Operations Coordinator

    4 semanas atrás

    São Paulo, São Paulo, Brasil Pacific International Lines (PTE) Ltd Tempo inteiro

    Join to apply for the BRA - Operations Coordinator role at Pacific International Lines (PTE) Ltd Join to apply for the BRA - Operations Coordinator role at Pacific International Lines (PTE) Ltd Chart your Course with PILWith over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals...

  • Operations Associate

    3 semanas atrás

    São Paulo, São Paulo, Brasil Trivium Group Tempo inteiro

    Operations Associate (Entry-Level Project Coordinator / Junior PM) 100% Remote | Full-Time | Work with a Global Team We're hiring an Operations Associate (ideal for someone with experience as a Project Coordinator, Admin Support, or Junior Project Manager) to join our fast-paced global team.Trivium Group is a full-service Amazon agency helping brands...

  • Operations Associate

    3 semanas atrás

    São Paulo, São Paulo, Brasil Trivium Group Tempo inteiro

    Operations Associate (Entry-Level Project Coordinator / Junior PM) 100% Remote | Full-Time | Work with a Global TeamJoin our award-winning team Ranked #170 on the Inc. 5000 list and a Clutch Award-winning agency We're hiring an Operations Associate (ideal for someone with experience as a Project Coordinator, Admin Support, or Junior Project Manager) to...

  • Operations & Projects Coordinator

    2 semanas atrás

    São Paulo, São Paulo, Brasil Gracie Barra Tempo inteiro R$60.000 - R$120.000 por ano

    Gracie Barra is a global leader in Brazilian Jiu-Jitsu, proudly supporting a network of over 1,200 schools across six continents. Our mission is to empower individuals through martial arts, and we've built a community-driven organization rooted in discipline, resilience, and continuous improvement.At Gracie Barra, technology is more than just tools—it's...

  • Data Analytics Coordinator

    4 semanas atrás

    São Paulo, São Paulo, Brasil SumUp Tempo inteiro

    Join to apply for the Data Analytics Coordinator role at SumUp Join to apply for the Data Analytics Coordinator role at SumUp Team DescriptionWe're a lean, impact-driven Revenue Operations team embedded in Sales & Growth, focused on Brazil while collaborating globally. We unify data, automate operations, and enable faster, smarter decisions across...

  • BRA - Operations Coordinator

    Há 4 dias

    São Paulo, São Paulo, Brasil Pacific International Lines (PTE) Ltd Tempo inteiro R$40.000 - R$80.000 por ano

    DRIVING CONNECTIVITYChart your Course with PILWith over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. If you're fuelled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact,...

  • VMD Coordinator

    3 semanas atrás

    São Paulo, São Paulo, Brasil Unilever Tempo inteiro

    VMD Coordinator page is loaded## VMD Coordinatorlocations: São Paulo, Braziltime type: Vollzeitposted on: Heute ausgeschriebentime left to apply: Enddatum: 8. September 2025 (Noch 5 Tage Zeit für Bewerbung)job requisition id: R-85668**Join us as VMD Operations Coordinator****JOB PURPOSE**This position is for VMD (Vendor Master Data) analyst and...