Administrative Assistant 3
1 semana atrás
**Proposed Job Description - Administrative Assistant (Finance & Facilities)****Position Summary****The Administrative Assistant will provide operational and transactional support to the Finance & Facilities team, ensuring smooth daily operations and timely processing of payments, requests, and documentation.This role will handle routine tasks, freeing up the Financial Analyst to focus on strategic and compliance-related responsibilities.****Key Responsibilities**- ** Finance Operations**- **Process vendor and employee payments accurately and on time.**- **- **Organize and file invoices, receipts, and supporting documentation.**- **Track payment statuses and follow up on pending issues.**- **Facilities Operations**- **Coordinate day-to-day facility services (cleaning, maintenance, supplies).**- **Schedule repairs, preventive maintenance, and service visits.**- **Maintain office supply inventory and handle procurement of small orders.**- **Procurement Support**- **Prepare purchase requests and process purchase orders.**- **Maintain supplier contact lists and update vendor records.**- **Labor & Health Safety Support**- **Schedule safety inspections and training sessions.**- **Maintain safety documentation and reports.**- **Administrative Support**- **Assist with meeting scheduling, agenda preparation, and note-taking.**- **Prepare basic reports and data for analysis by the Financial Analyst.****Qualifications**- ** High school diploma or equivalent (technical/business administration coursework desirable).**- **Experience in administrative, finance, or operations roles preferred.**- **Strong organizational skills and attention to detail.**- **Ability to manage multiple tasks in a fast-paced environment.**- **Proficiency in Microsoft Office Suite (Excel, Word, Outlook).**- **Fluent in Portuguese; basic English preferred.
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Administrative Assistant 3
1 semana atrás
Salvador, Brasil WEX Inc. Tempo inteiro**Proposed Job Description - Administrative Assistant (Finance & Facilities)****Position Summary****The Administrative Assistant will provide operational and transactional support to the Finance & Facilities team, ensuring smooth daily operations and timely processing of payments, requests, and documentation. This role will handle routine tasks, freeing up...
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Administrative Assistant 3
2 semanas atrás
Salvador, Brasil WEX Inc. Tempo inteiro**Proposed Job Description - Administrative Assistant (Finance & Facilities)** **Position Summary** **The Administrative Assistant will provide operational and transactional support to the Finance & Facilities team, ensuring smooth daily operations and timely processing of payments, requests, and documentation. This role will handle routine tasks, freeing...
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Executive Assistant
1 semana atrás
Salvador, Brasil RocketLevel Tempo inteiro_**About the Role**_ We’re looking for a **proactive, highly organized, and detail-oriented Executive Assistant** to support our leadership team. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and takes ownership of tasks with a problem-solving mindset. - **Key Responsibilities**_ - Manage executive calendars...
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Executive Assistant
Há 4 dias
Salvador, Brasil Rocketlevel Tempo inteiro_**About the Role**_We're looking for a **proactive, highly organized, and detail-oriented Executive Assistant** to support our leadership team.This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and takes ownership of tasks with a problem-solving mindset.- **Key Responsibilities**_- Manage executive calendars and...
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Executive Assistant
Há 6 dias
Salvador, Brasil RocketLevel Tempo inteiro_**About the Role**_We’re looking for a **proactive, highly organized, and detail-oriented Executive Assistant** to support our leadership team. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and takes ownership of tasks with a problem-solving mindset.- **Key Responsibilities**_- Manage executive calendars and...
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Executive Assistant
3 semanas atrás
Salvador, Brasil C17 Lab Tempo inteiroCompany Description C17 Lab is a revenue engineering firm dedicated to helping B2B organizations address capability and capacity challenges across go-to-market and revenue operations. We specialize in building outbound-led growth systems that turn buying intent into scalable revenue through data-driven processes and accountability. Collaborating with clients...
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Operations Manager Assistant
1 semana atrás
Salvador, Brasil RocketLevel Tempo inteiro**About the Role** We’re looking for a **highly organized, resourceful, and results-driven Operations Manager Assistant** to help streamline processes and support our growing business. If you thrive in a fast-paced environment, love optimizing workflows, and have a knack for problem-solving, this role is for you! **What You’ll Do** - Assist in managing...
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Operations Manager Assistant
Há 4 dias
Salvador, Brasil Rocketlevel Tempo inteiro**About the Role**We're looking for a **highly organized, resourceful, and results-driven Operations Manager Assistant** to help streamline processes and support our growing business.If you thrive in a fast-paced environment, love optimizing workflows, and have a knack for problem-solving, this role is for you!**What You'll Do**- Assist in managing daily...
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Operations Manager Assistant
Há 6 dias
Salvador, Brasil RocketLevel Tempo inteiro**About the Role**We’re looking for a **highly organized, resourceful, and results-driven Operations Manager Assistant** to help streamline processes and support our growing business. If you thrive in a fast-paced environment, love optimizing workflows, and have a knack for problem-solving, this role is for you!**What You’ll Do**- Assist in managing...
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Senior Administrative Support Specialist
1 semana atrás
Salvador, Brasil beBeeAdministrative Tempo inteiroJob Title: An Executive Assistant role that involves providing administrative support to senior leaders.
