Administrative Assistant 5 Meses

At Johnson & Johnson, the largest healthcare company in the world, we come together for one purpose: to transform the history of health in humanity.
Diversity & Inclusion are essential to continue building our history of pioneering and innovation, which has been impacting the health of more than 1 billion patients and consumers every day for more than 130 years. Regardless of your race, belief, sexual orientation, religion, or any other trait, YOU are welcome in all open positions at the largest healthcare company in the world.
When You Join Johnson & Johnson, Your Move Could Mean Our Next Breakthrough.
At Janssen, we're creating a future where disease is a thing of the past. We're the Pharmaceutical Companies of Johnson & Johnson, working tirelessly to make that future a reality for patients everywhere by fighting sickness with science, improving access with ingenuity, and healing hopelessness with heart. We focus on areas of medicine where we can make the biggest difference: Cardiovascular & Metabolism, Immunology, Infectious Diseases & Vaccines, Neuroscience, Oncology, and Pulmonary Hypertension.
We are Janssen.
Our mission drives us.
Our patients inspire us.
**ADMINISTRATIVE ASSISTANT**
**Key Responsabilities**
- Provide a wide range of secretarial and administrative support to the L.A. Regional Directors and Managers, developing the following activities:
- Supervises and coordinate overall administrative activities and ordering office supplies.
- Coordinate meetings and events, internal and external such as: send the invite, choose the venue, book the room, order the equipment, food and all arrangement required, including book the hotel to the attendees, organize ground transportation, etc
- Make travel arrangement to the team such as: issue the ticket using the local system / agency, book the hotel, set up the ground transportation and fill out the subscription.
- Prepare and edit reports and presentations.
- Organize files, performs data entry, and maintains accurate records.
- Prepare expense reports through the system for the directors and managers.
- Open requests in order to pay vendors and process the invoice.
- Manage the budget expenses.
- Collect and prepare information for management use.
- Greet vendors and visitors.
- Supervise and coaching the assistant (trainee).
**Qualifications**
At Johnson & Johnson, the largest healthcare company in the world, we come together for one purpose: to transform the history of health in humanity.
Diversity & Inclusion are essential to continue building our history of pioneering and innovation, which has been impacting the health of more than 1 billion patients and consumers every day for more than 130 years. Regardless of your race, belief, sexual orientation, religion, or any other trait, YOU are welcome in all open positions at the largest healthcare company in the world.
When You Join Johnson & Johnson, Your Move Could Mean Our Next Breakthrough.
At Janssen, we're creating a future where disease is a thing of the past. We're the Pharmaceutical Companies of Johnson & Johnson, working tirelessly to make that future a reality for patients everywhere by fighting sickness with science, improving access with ingenuity, and healing hopelessness with heart. We focus on areas of medicine where we can make the biggest difference: Cardiovascular & Metabolism, Immunology, Infectious Diseases & Vaccines, Neuroscience, Oncology, and Pulmonary Hypertension.
We are Janssen.
Our mission drives us.
Our patients inspire us.
**Qualifications**:
- Bachelor's degree or equivalent.
- Advanced/Fluent English and Spanish.
- Experience working as assistant to senior executives. Experience assisting different areas is a plus.
**Competencies**:
- Good interpersonal relationship, team worker and communicative.
- Demonstrate discipline, organization and positive "can do" attitude.
- Individual must work well in a dynamic environment.
**Support**:
- She will support the Regional teams based within the LA. as follows:
- Based in Brazil (São Paulo): Support the regionals based in Brazil and LA South.
- Based in LA North (Bogotá): Support the regionals based in LA North and VeneCenca.
- Based in Mexico (Mexico DF): Support the regionals based in Mexico and US (except Miami).
**Direct Report**:
- She will report to Executive Assistant from LA Regional Office who is based in São Paulo (Brazil) and be a part of the Administrative poll who will support L.A. Regional Team.
**Primary Location**
Brazil-São Paulo-São Paulo
- **Organization**
Janssen Cilag Farmaceutica Ltda. (7585)
**Job Function**
General Administration
**Requisition ID**
W

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